How To Fix KH790 - Authorizations exist in client & -> only text can be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 790

• Message text: Authorizations exist in client & -> only text can be changed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message KH790 - Authorizations exist in client & -> only text can be changed ?

  The SAP error message KH790 indicates that there are existing authorizations in the specified client, and as a result, only the text of the object can be changed. This typically occurs in the context of maintaining master data or configuration settings in SAP, particularly in the area of controlling (CO) or financial accounting (FI).
  Cause:
  The error arises when you attempt to make changes to a master data object (like a cost center, internal order, etc.) that already has authorizations assigned to it in the specified client. SAP restricts certain changes to ensure data integrity and compliance with authorization rules.
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Authorizations: Review the existing authorizations for the object in question. You can do this by using transaction codes like SU53 (to analyze authorization failures) or PFCG (to manage roles and authorizations).
  
  
  Change Text Only: If your intention is to only change the text (description) of the object, you can proceed with that change, as the error message indicates that text changes are allowed.
  
  
  Remove Existing Authorizations: If you need to make more significant changes (like changing the object type or structure), you may need to remove the existing authorizations. This typically requires administrative access and should be done with caution, as it may affect users who rely on those authorizations.
  
  
  Consult with Security Team: If you are not authorized to make changes to the authorizations, consult with your SAP security team or system administrator. They can help you understand the implications of changing authorizations and assist in making the necessary adjustments.
  
  
  Use a Different Client: If applicable, consider making the changes in a different client (like a development or test client) where there are no existing authorizations for the object.
  
  
  Documentation and Change Management: Ensure that any changes made are documented and follow your organization's change management processes to maintain compliance and traceability.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE93 (to check authorization objects), SU01 (to manage user profiles), and PFCG (to manage roles).
  Authorization Objects: Understand the specific authorization objects related to the area you are working in (e.g., CO, FI) to better manage and troubleshoot authorization issues.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to the error message KH790, as there may be updates or recommendations from SAP.
  
  By following these steps, you should be able to address the error message and proceed with your intended changes in SAP.