How To Fix KH787 - You are not authorized to maintain cycles

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 787

• Message text: You are not authorized to maintain cycles

What causes this issue?

You are not authorized to maintain cycles.

System Response

You cannot execute this function.

How to fix this error?

Contact your system administrator if you need to execute this function.
The function is protected by the authorization object "Profitability
Analysis: Data transfer to CO-PA", Activity "&V1&".

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH787 - You are not authorized to maintain cycles ?

  The SAP error message KH787, which states "You are not authorized to maintain cycles," typically occurs when a user attempts to access or modify cycle-related data in the SAP system but lacks the necessary authorizations. This error is commonly encountered in the context of SAP Controlling (CO) module, particularly when dealing with cost center planning, internal orders, or other cycle-related transactions.
  Cause:
  The primary cause of this error is insufficient authorization for the user role or profile attempting to perform the action. The authorization checks in SAP are designed to ensure that users can only access data and perform actions that they are permitted to, based on their assigned roles.
  Solution:
  To resolve the KH787 error, follow these steps:
  
  
  Check User Authorizations:
  
  Verify the user's role and authorization profile in the SAP system. This can be done by an SAP security administrator or someone with the necessary access rights.
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  
  
  
  Adjust Authorizations:
  
  If the user lacks the necessary authorization, the security administrator should adjust the user's role or authorization profile to include the required permissions for maintaining cycles.
  The relevant authorization objects may include:
  
  K_CYC_ACT (Cycle Activity)
  K_CYC_AUTH (Cycle Authorization)
  
  
  Ensure that the user has the appropriate activity authorizations (e.g., create, change, display) for the cycles they need to maintain.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to refresh their authorization profile.
  Attempt to perform the action again to confirm that the issue has been resolved.
  
  
  
  Documentation and Training:
  
  Ensure that users are aware of their roles and the limitations of their authorizations.
  Provide training on how to request additional access if needed.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  KSV1 - Create Cycle
  KSV2 - Change Cycle
  KSV3 - Display Cycle
  
  
  
  Authorization Management:
  
  Use transaction code PFCG to manage roles and authorizations.
  Regularly review and audit user roles to ensure they align with business needs and security policies.
  
  
  
  SAP Notes:
  
  Check SAP Notes for any specific guidance or updates related to the KH787 error message, as SAP frequently updates its documentation and may provide additional context or solutions.
  
  
  
  By following these steps, you should be able to resolve the KH787 error and ensure that users have the necessary authorizations to maintain cycles in SAP.