How To Fix KH585 - Coversion to RW format failed -> error saving report

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 585

• Message text: Coversion to RW format failed -> error saving report

What causes this issue?

An error occurred while the report was being saved in the Report Writer
format.

System Response

The report could not be converted from Report Painter to Report Writer
format. It was saved in the Report Painter format.

How to fix this error?

Return code &V1& occurred during the conversion. The following return
codes are possible:
1 - Data set entry not found
2 - Error in blocking
3 - Invalid column definition
4 - Invalid formula
5 - Invalid report name
6 - Standard layout not found
7 - Library not found
8 - Report not found
9 - Set not found
10- Set not generated
99- Other error

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH585 - Coversion to RW format failed -> error saving report ?

  The SAP error message KH585, which states "Conversion to RW format failed -> error saving report," typically occurs when there is an issue with generating or saving a report in the RW (Report Writer) format. This can happen for various reasons, including configuration issues, data inconsistencies, or system limitations.
  Causes:
  
  Data Issues: The data being processed may contain inconsistencies or errors that prevent the report from being generated correctly.
  Configuration Problems: Incorrect settings in the Report Writer or the underlying data structures can lead to conversion failures.
  Authorization Issues: The user may not have the necessary permissions to save reports in the specified format.
  System Limitations: There may be limitations related to memory or processing power, especially if the report is large or complex.
  Temporary System Issues: Sometimes, temporary issues with the SAP system can cause this error.
  
  Solutions:
  
  Check Data Integrity: Ensure that the data being used for the report is complete and consistent. Look for any missing or incorrect entries.
  Review Configuration: Verify the configuration settings for the Report Writer. Ensure that all necessary parameters are correctly set up.
  User Authorizations: Check the user’s authorizations to ensure they have the necessary permissions to create and save reports.
  System Resources: Monitor system resources (like memory and CPU usage) to ensure that the system is not overloaded. If necessary, try running the report during off-peak hours.
  Recreate the Report: If the report is corrupted, try recreating it from scratch to see if the issue persists.
  Check for Notes and Patches: Look for any SAP Notes or patches related to this error. Sometimes, SAP releases updates that address specific issues.
  Consult SAP Support: If the issue persists after trying the above solutions, consider reaching out to SAP Support for further assistance.
  
  Related Information:
  
  SAP Notes: Search for relevant SAP Notes in the SAP Support Portal that may address this specific error.
  Transaction Codes: Familiarize yourself with transaction codes related to Report Writer (e.g., GRR1 for report creation, GRR2 for report modification).
  Logs and Traces: Check system logs (SM21) and short dumps (ST22) for any additional error messages that may provide more context about the failure.
  
  By following these steps, you should be able to diagnose and resolve the KH585 error in SAP.