How To Fix KG325 - Record type & does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: KG - CO-PA Planning

• Message number: 325

• Message text: Record type & does not exist

How to fix this error?

Choose a record type using the "Possible entries" function (F4).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KG325 - Record type & does not exist ?

  The SAP error message KG325 ("Record type & does not exist") typically occurs in the context of the Controlling (CO) module, particularly when dealing with cost center accounting, internal orders, or other related functionalities. This error indicates that the system is trying to access a record type that is not defined or does not exist in the system.
  Causes:
  
  Incorrect Record Type: The record type specified in the transaction or configuration does not exist in the system.
  Configuration Issues: The necessary configuration for the record type may not have been completed or may have been deleted.
  Data Entry Errors: There may be a typo or incorrect entry in the transaction where the record type is specified.
  Transport Issues: If the system has recently undergone a transport of configuration or data, the record type may not have been transported correctly.
  
  Solutions:
  
  Check Record Type: Verify the record type being used in the transaction. Ensure that it is correctly spelled and exists in the system.
  Configuration Review: Go to the configuration settings in the SAP system (transaction codes like SPRO) and check if the record type is defined under the relevant settings for cost accounting or controlling.
  Create Missing Record Type: If the record type does not exist, you may need to create it. This typically involves defining the record type in the relevant configuration area.
  Consult Documentation: Review SAP documentation or help files related to the specific module you are working with to understand the expected record types.
  Check Authorizations: Ensure that you have the necessary authorizations to access the record type in question.
  Transport Check: If the issue arose after a transport, check the transport logs to ensure that all necessary objects were transported correctly.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO for configuration, KSB1 for cost center reports, or KOB1 for order reports.
  SAP Notes: Search for SAP Notes related to error KG325 in the SAP Support Portal for any known issues or patches.
  Community Forums: Engage with SAP community forums or user groups for insights from other users who may have encountered similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or functional team for further investigation.