How To Fix KG205 - Caution! Data may be inconsistent after change to currency type

SAP Error Message - Details

• Message type: E = Error

• Message class: KG - CO-PA Planning

• Message number: 205

• Message text: Caution! Data may be inconsistent after change to currency type

What causes this issue?

Changing the currency type of a plan version will lead to inconsistent
transaction data if data has already been posted to this version.

System Response

After you change the currency type, all new data in this plan version
will be updated in the new currency. The data that was posted before
you changed the currency will no longer be readable.

How to fix this error?

Use caution when changing the currency type if data has already been
posted to your plan version.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KG205 - Caution! Data may be inconsistent after change to currency type ?

  The SAP error message KG205 ("Caution! Data may be inconsistent after change to currency type") typically occurs in the context of controlling (CO) or financial accounting (FI) when there is a change in the currency type of a cost element, cost center, or other financial objects. This warning indicates that changing the currency type can lead to inconsistencies in the data, especially if historical data is involved.
  Cause:
  
  Currency Type Change: The primary cause of this error is the modification of the currency type for a financial object. Currency types can include local currency, group currency, or hard currency.
  Historical Data: If historical transactions exist in the system, changing the currency type can lead to discrepancies in reporting and analysis, as historical data may not align with the new currency settings.
  Configuration Issues: Sometimes, the configuration settings in the controlling or financial modules may not be aligned with the changes being made.
  
  Solution:
  
  Review the Change: Before proceeding with the change, carefully review the implications of changing the currency type. Ensure that all stakeholders are aware of the potential inconsistencies.
  Backup Data: It is advisable to back up relevant data before making any changes. This can help in restoring the original state if needed.
  Consult Documentation: Refer to SAP documentation or consult with your SAP support team to understand the specific implications of changing the currency type in your system.
  Test in Development: If possible, test the changes in a development or sandbox environment to see how the system behaves and to identify any potential issues before applying changes in the production environment.
  Use Transaction Codes: Use transaction codes like OKB9 (for cost element) or KS01 (for cost center) to check the current settings and make necessary adjustments.
  Consider Alternatives: If changing the currency type is not essential, consider whether there are alternative solutions that do not involve changing the currency type.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error message.
  Transaction Logs: Review transaction logs to identify any other related errors or warnings that may provide context for the issue.
  User Roles and Authorizations: Ensure that the user making the changes has the appropriate authorizations to modify currency types and understand the implications of those changes.
  Training and Documentation: Ensure that users involved in financial processes are trained on the implications of currency changes and have access to documentation that outlines best practices.
  
  If the issue persists or if you are unsure about the implications of the change, it is advisable to consult with an SAP expert or your organization's SAP support team for further assistance.