How To Fix KE388 - File & already transferred to CO-PA

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 388

• Message text: File & already transferred to CO-PA

What causes this issue?

You tried to import file &V1& into Profitability Analysis. A file with
the same name was already imported on &V2& by user &V3&.

System Response

To avoid importing the same file twice by mistake, no further
processing is possible. In system control table T258E (which can be
displayed using View maintenance, Transaction SM30, View V_T258E), a
file with the same name has been registered as having already been
imported.

How to fix this error?

If you are sure that the file you want to import has not yet been
imported into CO-PA, you must rename the file. We recommend that you
store the respective date as part of each file name.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE388 - File & already transferred to CO-PA ?

  The SAP error message KE388 ("File & already transferred to CO-PA") typically occurs in the context of the Controlling (CO) module, specifically when dealing with the Profitability Analysis (CO-PA) component. This error indicates that a file or data set you are trying to transfer has already been processed and transferred to CO-PA, and therefore cannot be transferred again.
  Cause:
  
  Duplicate Transfer: The most common cause of this error is an attempt to transfer the same data file or dataset that has already been successfully transferred to CO-PA.
  Incorrect File Handling: If the file handling or naming conventions are not properly managed, it may lead to confusion about whether a file has already been processed.
  System Configuration: There may be issues with the configuration settings in the CO-PA module that prevent reprocessing of already transferred data.
  
  Solution:
  
  Check Transfer Status: Verify the status of the file or dataset you are trying to transfer. Ensure that it has not already been processed. You can do this by checking the relevant logs or transaction codes (like KE5Z or KE5A) that show the transfer history.
  Use Unique Identifiers: Ensure that each file or dataset you are transferring has a unique identifier or name to avoid confusion with previously processed files.
  Reprocess if Necessary: If you need to reprocess the data, you may need to reverse the previous transfer or adjust the settings in the system to allow for reprocessing. This may involve using specific transaction codes or consulting with your SAP administrator.
  Consult Documentation: Review the SAP documentation or help files related to CO-PA data transfer for any specific guidelines or procedures that may apply to your situation.
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KE5Z (Display CO-PA Document) and KE5A (Display CO-PA Document: Line Items) to monitor and manage CO-PA data.
  SAP Notes: Check for any SAP Notes related to error KE388 for additional insights or patches that may address the issue.
  User Authorization: Ensure that you have the necessary authorizations to perform data transfers in CO-PA, as lack of permissions can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to resolve the KE388 error and successfully manage your data transfers to CO-PA.