How To Fix KE155 - You are not authorized to archive actual data

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 155

• Message text: You are not authorized to archive actual data

What causes this issue?

You do not have authorization to archive actual data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Contact your system administrator to obtain authorization for the
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Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE155 - You are not authorized to archive actual data ?

  The SAP error message KE155 ("You are not authorized to archive actual data") typically occurs when a user attempts to archive actual data in the Controlling (CO) module without having the necessary authorizations. This error is related to the archiving process, which is used to manage data storage and improve system performance by moving older data to an archive.
  Cause:
  The primary cause of this error is a lack of appropriate authorization in the user's role or profile. Specifically, the user may not have the necessary permissions to perform archiving operations on actual data in the CO module.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Authorizations:
  
  Review the user's authorization profile to ensure that they have the necessary permissions to archive actual data in the CO module.
  The relevant authorization object for archiving in CO is typically K_AA (for archiving actual data). Ensure that the user has the required activity (e.g., 01 for display, 02 for change, etc.) for this object.
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, you may need to modify their role or create a new role that includes the required authorizations.
  Work with your SAP security team or administrator to adjust the roles accordingly.
  
  
  
  Testing:
  
  After updating the authorizations, have the user log out and log back in to ensure that the changes take effect.
  Attempt the archiving process again to verify that the error has been resolved.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or the SAP Help Portal for more detailed information on authorization objects and roles related to archiving in the CO module.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking authorizations, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects in SAP, especially those related to archiving and the CO module.
  Archiving Process: Understand the archiving process in SAP, including the steps involved and the importance of data retention policies.
  SAP Notes: Check for any SAP Notes related to the KE155 error message, as they may provide additional insights or solutions.
  
  By ensuring that the user has the correct authorizations and understanding the archiving process, you can effectively resolve the KE155 error message in SAP.