How To Fix KE156 - You are not authorized to archive plan data

SAP Error Message - Details

• Message type: E = Error

• Message class: KE -

• Message number: 156

• Message text: You are not authorized to archive plan data

What causes this issue?

You do not have authorization to archive plan data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Contact your system administrator to obtain authorization for the
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Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KE156 - You are not authorized to archive plan data ?

  The SAP error message KE156 ("You are not authorized to archive plan data") typically occurs when a user attempts to archive planning data in the Controlling (CO) module but lacks the necessary authorizations to perform this action. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Authorization Issues: The user does not have the required authorization objects to archive planning data. This is often related to missing roles or permissions in the user's profile.
  Configuration Settings: The system may not be configured correctly to allow certain users to perform archiving operations.
  User Role Assignment: The user may not be assigned to the appropriate user roles that include archiving permissions.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user’s roles and profiles in transaction SU01 (User Maintenance) to ensure they have the necessary permissions.
  
  
  
  Modify User Roles:
  
  If you have the necessary administrative rights, you can modify the user’s roles to include the required authorization objects for archiving plan data. This typically involves adding the following authorization objects:
  
  S_ARCHIVE: This object controls access to archiving functions.
  S_DATASET: This object may also be relevant if the archiving process involves file handling.
  
  
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change user roles, contact your SAP security or Basis team. They can review and adjust the user’s authorizations as needed.
  
  
  
  Check Configuration:
  
  Ensure that the archiving configuration in the system is set up correctly. This may involve checking the archiving object settings in transaction SARA.
  
  
  
  Documentation and Training:
  
  Ensure that users are trained on the archiving process and understand the necessary authorizations required to perform these actions.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  SARA: Archive Administration
  
  
  Authorization Objects:
  
  S_ARCHIVE: Authorization for archiving
  S_DATASET: Authorization for file access
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to archiving and authorizations.
  
  By following these steps, you should be able to resolve the KE156 error and successfully archive plan data in SAP.