How To Fix KD625 - Settle the balance from previous year in previous year first

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 625

• Message text: Settle the balance from previous year in previous year first

What causes this issue?

The sender is an investment measure. It does not yet have a balance for
the previous year. The values from the previous year are not settled to
the corresponding asset under construction in the current year using
the investment measure settlement.

How to fix this error?

To start with, settle the investment measures one more time in the
previous year.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD625 - Settle the balance from previous year in previous year first ?

  The SAP error message KD625, which states "Settle the balance from previous year in previous year first," typically occurs in the context of controlling (CO) when you are trying to settle costs or balances from a previous fiscal year without first settling the balances of that fiscal year.
  Cause:
  This error arises when:
  
  You are attempting to settle costs or balances from a previous fiscal year (e.g., Year N-1) in the current fiscal year (Year N) without having settled the previous year's balances first.
  The system requires that all balances from the previous year be settled before any new settlements can occur in the current year.
  
  Solution:
  To resolve this error, you should follow these steps:
  
  
  Check Previous Year Settlements: Ensure that all necessary settlements for the previous fiscal year have been completed. This includes:
  
  Settling internal orders, cost centers, or any other controlling objects that have balances from the previous year.
  Running the necessary settlement transactions for the previous year.
  
  
  
  Use the Correct Transaction: Use the appropriate transaction code to settle the previous year's balances. Common transaction codes include:
  
  KKS1: For settling internal orders.
  KSV5: For settling cost centers.
  KOB1: To display line items for cost objects to check for any unprocessed items.
  
  
  
  Run Year-End Closing Activities: Ensure that all year-end closing activities for the previous year have been completed. This may include:
  
  Running the year-end closing program for controlling.
  Ensuring that all necessary postings and adjustments have been made.
  
  
  
  Check Configuration: If the issue persists, check the configuration settings in the controlling module to ensure that they are set up correctly for year-end processing.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific instructions related to your version of SAP, as the steps may vary slightly depending on the system configuration.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for settlements and reporting in the CO module.
  SAP Notes: Check SAP Notes for any known issues or additional guidance related to error KD625.
  User Roles: Ensure that you have the necessary authorizations to perform settlements and access the required transactions.
  Training: Consider training or consulting with a SAP CO expert if you frequently encounter issues with settlements.
  
  By following these steps, you should be able to resolve the KD625 error and successfully settle the balances from the previous fiscal year.