How To Fix KD291 - Archive part of the settlement documents for the sender

SAP Error Message - Details

• Message type: E = Error

• Message class: KD - CO Settlement

• Message number: 291

• Message text: Archive part of the settlement documents for the sender

What causes this issue?

There are settlement documents with settlement numbers between &V2& and
&V3& for the sender. The last settlement for the sender had the
settlement number &V4&.
The settlement numbers are issued consecutively to 255 for each sender.
If you want to carry out further settlements after this, then the
settlement number for the sender is reset to 2 and issued consecutively
once again to 255, and so on. Note that for each sender and settlement
number there can be only one settlement document each time, as
settlement reversal occurs based on the settlement numbers.

How to fix this error?

Check why the sender was settled so often.
If you want to settle the sender further, archive all settlement
documents with a settlement number between &V2& and &V3&.
You can get a list of settlement documents with settlement numbers and
settlement periods as follows:
Call up individual settlement for the sender.
From the "Extras" submenu, choose "Previous settlements".
Carry out "Itemization" for the sender.
You can access archiving for settlement documents through the menu
Internal orders -> Tools -> Archiving -> Settlement documents.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KD291 - Archive part of the settlement documents for the sender ?

  The SAP error message KD291 indicates that there is an issue with archiving the settlement documents for a sender in the Controlling (CO) module, specifically related to the Profitability Analysis (CO-PA) or Internal Orders (IO) areas. This error typically arises when the system is unable to archive the relevant data due to various reasons.
  Causes of KD291 Error
  
  Missing Authorization: The user may not have the necessary authorizations to perform the archiving operation.
  Incomplete Data: The settlement documents may not be complete or may have inconsistencies that prevent archiving.
  Archiving Object Configuration: The archiving object may not be properly configured in the system.
  Database Issues: There may be issues with the database that prevent the archiving process from completing successfully.
  Incorrect Selection Criteria: The selection criteria used for archiving may not match any existing records, leading to the error.
  
  Solutions to KD291 Error
  
  
  Check Authorizations: Ensure that the user has the necessary authorizations to perform archiving operations. This can be done by reviewing the user's roles and permissions in the SAP system.
  
  
  Review Settlement Documents: Check the settlement documents for completeness and consistency. Ensure that all necessary data is available and correct.
  
  
  Verify Archiving Object Configuration: Review the configuration of the archiving object in transaction SARA. Ensure that it is set up correctly and that all necessary settings are in place.
  
  
  Database Maintenance: Perform database checks and maintenance to ensure that there are no underlying issues affecting the archiving process. This may involve working with your database administrator.
  
  
  Adjust Selection Criteria: Review and adjust the selection criteria used for archiving to ensure that it accurately reflects the records you intend to archive.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates available that resolve known issues.
  
  
  Log Analysis: Analyze the application logs (transaction SLG1) for more detailed error messages that can provide additional context on why the archiving process failed.
  
  
  Related Information
  
  
  Transaction Codes: 
  
  SARA: For archiving object management.
  KOB1: To display line items for internal orders.
  KSB1: To display cost centers.
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on archiving processes and best practices.
  
  
  SAP Community: Engage with the SAP Community forums for insights and solutions shared by other users who may have encountered similar issues.
  
  
  By following these steps, you should be able to identify the root cause of the KD291 error and implement a solution to resolve it. If the issue persists, consider reaching out to SAP support for further assistance.