How To Fix KB028 - No data exists for the given selection criteria.

SAP Error Message - Details

• Message type: E = Error

• Message class: KB - Controlling: Reporting

• Message number: 028

• Message text: No data exists for the given selection criteria.

What causes this issue?

During callup of the report for activity type control segments via the
interface, no data could be found using the given selection criteria.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KB028 - No data exists for the given selection criteria. ?

  The SAP error message KB028 ("No data exists for the given selection criteria") typically occurs when a user attempts to retrieve data from a report or transaction, but the system cannot find any records that match the specified selection criteria. This can happen in various SAP modules, such as Controlling (CO) or Financial Accounting (FI).
  Causes:
  
  Incorrect Selection Criteria: The most common cause is that the user has entered selection criteria that do not match any existing records. This could be due to incorrect dates, account numbers, or other parameters.
  Data Not Yet Posted: If the user is looking for data that has not yet been posted to the system, this error will occur.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view certain data, leading to the appearance of no data.
  Data Deletion: The data might have been deleted or archived, making it unavailable for the current selection.
  Filters Applied: If there are filters applied in the report or transaction that exclude certain data, it may lead to this error.
  
  Solutions:
  
  Check Selection Criteria: Review the selection criteria entered. Ensure that the parameters (like date ranges, account numbers, etc.) are correct and relevant to the data you are trying to retrieve.
  Verify Data Posting: Confirm that the relevant data has been posted in the system. If you are looking for recent transactions, ensure they have been saved and posted correctly.
  Review Authorizations: Check if you have the necessary authorizations to access the data. If not, contact your SAP administrator to request the required permissions.
  Check for Data Deletion/Archiving: Investigate whether the data has been deleted or archived. If it has been archived, you may need to retrieve it from the archive.
  Remove Filters: If applicable, remove any filters that may be limiting the data displayed in the report or transaction.
  
  Related Information:
  
  Transaction Codes: Depending on the module, you may be using different transaction codes (e.g., KSB1 for CO, FBL1N for FI) that could lead to this error.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Documentation: Refer to the user documentation or help files for the specific transaction or report you are using to understand the expected input and output.
  
  If the issue persists after checking the above points, it may be beneficial to consult with your SAP support team or technical team for further investigation.