How To Fix KA209 - The account key & is still in use in costing sheet &

SAP Error Message - Details

• Message type: E = Error

• Message class: KA - CO Overhead Costs: Overhead, Accrual Calculation

• Message number: 209

• Message text: The account key & is still in use in costing sheet &

What causes this issue?

Credit account key &V1& is still being used in costing sheet &V2&.

System Response

You cannot delete the credit account key.

How to fix this error?

Credit account key &V1& can only be deleted when it is no longer used
in any costing sheet.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KA209 - The account key & is still in use in costing sheet & ?

  The SAP error message KA209 indicates that a specific account key is still in use in a costing sheet. This typically occurs when you attempt to delete or modify an account key that is currently assigned to a costing sheet in the system. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Account Key Usage: The account key you are trying to delete or modify is actively being used in one or more costing sheets. This means that the system has dependencies on this account key for cost calculations or reporting.
  Configuration Settings: The account key may be linked to various cost elements or cost centers that are still active in the system.
  
  Solution:
  To resolve the KA209 error, you can follow these steps:
  
  
  Identify Usage:
  
  Use transaction code CK11N (Create Cost Estimate) or CK40N (Costing Run) to check where the account key is being used.
  Navigate to the costing sheet configuration (transaction code OKTZ) to see the costing sheets that include the account key.
  
  
  
  Remove from Costing Sheet:
  
  If you find that the account key is indeed in use, you will need to remove it from the costing sheet. This can be done by:
  
  Going to the costing sheet configuration (transaction code OKTZ).
  Selecting the relevant costing sheet and editing it to remove the account key.
  
  
  
  
  
  Check Dependencies:
  
  Ensure that there are no other dependencies or configurations that might be using the account key. This includes checking related cost elements, cost centers, or any other configurations that might reference the account key.
  
  
  
  Re-attempt Deletion/Modification:
  
  Once the account key has been removed from all relevant costing sheets and dependencies, you can attempt to delete or modify the account key again.
  
  
  
  Consult Documentation:
  
  If you are unsure about the implications of removing the account key from the costing sheet, consult your internal documentation or SAP help resources for guidance.
  
  
  
  Related Information:
  
  Costing Sheets: Costing sheets are used in SAP to define how costs are calculated for various cost objects. They include account keys that determine how costs are allocated.
  Account Keys: Account keys are used in SAP to categorize costs and revenues. They play a crucial role in cost accounting and controlling.
  Transaction Codes:
  
  OKTZ: Costing Sheet Configuration
  CK11N: Create Cost Estimate
  CK40N: Costing Run
  
  
  SAP Notes: Check SAP Notes for any specific issues or updates related to the KA209 error message.
  
  By following these steps, you should be able to resolve the KA209 error and manage your account keys effectively within the SAP system.