How To Fix KA197 - Validity date & already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: KA - CO Overhead Costs: Overhead, Accrual Calculation

• Message number: 197

• Message text: Validity date & already exists

What causes this issue?

The validity periods of two entries may not overlap, meaning that they
cannot have the same "To date".

How to fix this error?

Correct the date.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KA197 - Validity date & already exists ?

  The SAP error message KA197 ("Validity date & already exists") typically occurs in the context of creating or modifying master data related to cost centers, internal orders, or other financial objects in SAP. This error indicates that there is already an entry in the system with the same validity date for the specified object, which prevents the creation or modification of the new entry.
  Cause:
  
  Duplicate Validity Dates: The primary cause of this error is that you are trying to create or change a record with a validity date that already exists for the same object in the system.
  Data Entry Error: It may also occur due to incorrect data entry, where the user inadvertently tries to enter a date that is already in use.
  Configuration Issues: Sometimes, configuration settings in the system may lead to this error if the system is not set up to handle overlapping validity periods.
  
  Solution:
  
  
  Check Existing Records: Before creating or modifying a record, check the existing entries for the same object to see if there is already a record with the same validity date. You can do this by using transaction codes like KS03 (Display Cost Center) or KO03 (Display Order).
  
  
  Adjust Validity Dates: If you find that the validity date you are trying to use is already taken, you can either:
  
  Change the validity date of the new entry to a date that does not conflict with existing records.
  Modify the existing record if it is appropriate to do so (e.g., changing its validity period).
  
  
  
  Use Different Date Ranges: If you need to maintain multiple records, ensure that the validity periods do not overlap. This may involve adjusting the start and end dates of existing records.
  
  
  Consult Documentation: If you are unsure about how to proceed, consult the SAP documentation or your organization's SAP support team for guidance on managing validity dates.
  
  
  System Configuration: If this issue is recurring and affects multiple users, it may be worth reviewing the system configuration to ensure that it is set up correctly to handle validity periods.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing master data, such as KS01 (Create Cost Center), KS02 (Change Cost Center), KO01 (Create Order), etc.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that you have the necessary permissions to create or modify the records in question, as authorization issues can sometimes lead to unexpected errors.
  
  By following these steps, you should be able to resolve the KA197 error and successfully manage your SAP master data.