How To Fix J3RFVAT138 - Could not edit document texts for document &1/&2, please edit manually

SAP Error Message - Details

• Message type: E = Error

• Message class: J3RFVAT -

• Message number: 138

• Message text: Could not edit document texts for document &1/&2, please edit manually

What causes this issue?

The system could not edit texts that contain the payment document number
and payment document year.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain text IDs for document texts that store the number and date of
the payment confirmation documents in the
<DS:SIMG.J_3RF_VAT_LEDG_CUSTMZ>Define How the System Populates Document
Fields</> Customizing activity.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3RFVAT138 - Could not edit document texts for document &1/&2, please edit manually ?

  The SAP error message J3RFVAT138 indicates that there is an issue with editing document texts for a specific document in the SAP system. This error typically arises in the context of VAT (Value Added Tax) processing, particularly in the Russian localization of SAP.
  Cause:
  The error can occur due to several reasons, including:
  
  Document Locking: The document may be locked by another user or process, preventing any edits.
  Authorization Issues: The user may not have the necessary permissions to edit the document texts.
  Technical Issues: There may be a technical issue with the SAP system or the specific transaction being used.
  Missing Texts: The document may not have any texts associated with it, or the texts may not be properly configured.
  Custom Code or Enhancements: If there are custom developments or enhancements in the system, they might interfere with the standard processing of document texts.
  
  Solution:
  To resolve the error, you can try the following steps:
  
  
  Check Document Locking:
  
  Verify if the document is locked by another user. You can use transaction code SM12 to check for locks and release them if necessary.
  
  
  
  Review Authorizations:
  
  Ensure that the user has the necessary authorizations to edit document texts. You may need to consult with your SAP security team to verify and adjust authorizations.
  
  
  
  Check for Technical Issues:
  
  Look for any system messages or logs that might indicate a technical issue. You can use transaction code SLG1 to check application logs for any related errors.
  
  
  
  Manual Editing:
  
  As the error message suggests, you may need to edit the document texts manually. Navigate to the document in question and try to edit the texts directly.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that might address this specific error. There may be patches or updates available that resolve the issue.
  
  
  
  Contact SAP Support:
  
  If the issue persists after trying the above steps, consider reaching out to SAP Support for further assistance. Provide them with the error message and any relevant details about the document and the actions taken.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB03 (Display Document), FB02 (Change Document), and SE11 (Data Dictionary) for checking table structures related to document texts.
  Documentation: Review SAP documentation related to VAT processing and document management for any specific configurations or requirements that may apply to your scenario.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.