How To Fix J3R_LEGAL_FORMS136 - The position cann't be determined for personal number &

SAP Error Message - Details

• Message type: E = Error

• Message class: J3R_LEGAL_FORMS - Legal forms RU

• Message number: 136

• Message text: The position cann't be determined for personal number &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message J3R_LEGAL_FORMS136 - The position cann't be determined for personal number & ?

  The SAP error message J3R_LEGAL_FORMS136, which states "The position can't be determined for personal number &," typically occurs in the context of legal forms or payroll processing in SAP, particularly in the Russian localization (J3R refers to the Russian legal requirements).
  Cause:
  This error usually arises due to one of the following reasons:
  
  
  Missing Position Assignment: The employee (personal number) does not have a position assigned in the organizational structure. This can happen if the employee is newly hired or if there have been changes in the organizational structure that have not been updated in the system.
  
  
  Incorrect Organizational Data: The organizational data for the employee may be incomplete or incorrect. This includes missing or incorrect entries in the infotypes related to organizational assignments (e.g., infotype 0001 - Organizational Assignment).
  
  
  Data Consistency Issues: There may be inconsistencies in the data related to the employee's position, such as missing records in the relevant infotypes.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or access the position data for the employee.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee's Position Assignment:
  
  Go to the employee's master data (transaction PA20 or PA30).
  Check infotype 0001 (Organizational Assignment) to ensure that the employee has a valid position assigned.
  
  
  
  Verify Organizational Structure:
  
  Ensure that the position exists in the organizational structure and is active.
  Check if the position is correctly linked to the employee's organizational unit.
  
  
  
  Update Missing Data:
  
  If the position is missing, you may need to assign a position to the employee in infotype 0001.
  If there are any discrepancies, correct them in the relevant infotypes.
  
  
  
  Check for Data Consistency:
  
  Use transaction code SE38 to run the report RPUDEL20 to check for inconsistencies in the employee's data.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access the employee's position data.
  
  
  
  Consult with HR or SAP Support:
  
  If the issue persists, consult with your HR department or SAP support team for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 0001 (Organizational Assignment), 0002 (Personal Data), and 0006 (Addresses) as they are crucial for employee data management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation related to legal forms and payroll processing in your specific localization (e.g., Russian payroll).
  
  By following these steps, you should be able to identify and resolve the issue causing the error message J3R_LEGAL_FORMS136.