How To Fix J3573 - Duplicates created for certain records

SAP Error Message - Details

• Message type: E = Error

• Message class: J3 - Dialog Messages for Data Pool Entry Transactions

• Message number: 573

• Message text: Duplicates created for certain records

What causes this issue?

In line with ? 14 of the German Banking Act which concerns transactions
that require duplication, the system has created some duplicates and
written these to the reporting data record.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message J3573 - Duplicates created for certain records ?

  The SAP error message J3573, which indicates that "Duplicates created for certain records," typically arises in the context of data processing or data entry within the SAP system. This error suggests that the system has detected duplicate entries for certain records, which can lead to inconsistencies and issues in data integrity.
  Causes:
  
  Data Entry Errors: Manual data entry may lead to unintentional duplication of records.
  Integration Issues: If multiple systems are integrated with SAP, data synchronization problems can result in duplicate records.
  Batch Processing: During batch processing, if the same data is processed multiple times without proper checks, duplicates can be created.
  Configuration Issues: Incorrect configuration of the system or data validation rules may allow duplicates to be created.
  User Actions: Users may inadvertently create duplicates by not checking existing records before creating new ones.
  
  Solutions:
  
  Data Validation: Implement stricter data validation rules to prevent duplicates from being created during data entry.
  Duplicate Check Mechanism: Use SAP's built-in duplicate check functionality to identify and prevent duplicate records at the point of entry.
  Data Cleansing: Regularly perform data cleansing activities to identify and remove duplicate records from the database.
  User Training: Train users on best practices for data entry and the importance of checking for existing records before creating new ones.
  Review Integration Processes: If the issue arises from integrated systems, review and enhance the data synchronization processes to ensure that duplicates are not introduced.
  Custom Development: If necessary, consider developing custom programs or enhancements to check for duplicates before records are saved.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that can help in managing and reviewing records, such as SE16 (Data Browser) or SE11 (Data Dictionary).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for guidelines on data management and integrity.
  Support: If the issue persists, consider reaching out to SAP support for assistance in diagnosing and resolving the underlying cause of the duplicates.
  
  By addressing the root causes and implementing preventive measures, you can minimize the occurrence of the J3573 error and maintain data integrity within your SAP system.