How To Fix IW735 - Documents with document type & cannot be assigned to the order operation

SAP Error Message - Details

• Message type: E = Error

• Message class: IW - Order Processing

• Message number: 735

• Message text: Documents with document type & cannot be assigned to the order operation

What causes this issue?

You want to assign a document to the task list at operation level and
set the status of the task list to <LB>released</>. However, the
document with visualized spare parts has document type &V1&, whose
documents can be assigned to the task list operation, but not to the
order operation.

System Response

The system issues an error message. You cannot release the task list
with this document assignment or include it in a maintenance order
because due to the missing Customizing settings, you would not be able
to open the assigned document in the maintenance order.

How to fix this error?

If you want to assign the document with document type &V1& to the task
list but you do not want to allow documents with this document type to
be assigned to the order operation, choose a different status for the
task list other than <LB>released</>.
Check your settings for this document type in Customizing for <ZK>
Cross-Application Components</> under <ZK>Document Management</> -> <ZK>
Visual Enterprise Generator</> -> <DS:SIMG.DMS_VEG_SRCH_SEQ>Define
Search Sequence for Viewable File</>.
If you want to allow documents with document type &V1& to be assigned to
the order operation, assign this document type to the SAP object <LB>
PMAFVC</> (<ZK>Maintenance Operat.</>), to the viewing application <LB>
Spare Parts</> (for document type <LB>SP</>) or <LB>Visual Instructions
</> (for document type <LB>VI</>), and to the workstation application
<LB>RH</> for the usage <LB>PM</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IW735 - Documents with document type & cannot be assigned to the order operation ?

  The SAP error message IW735 indicates that there is an issue with assigning a document of a specific document type to an order operation in the context of maintenance orders or production orders. This error typically arises when the document type being used is not compatible with the order operation or when there are configuration issues.
  Causes of IW735 Error
  
  
  Incompatible Document Type: The document type you are trying to assign may not be allowed for the specific order operation. Each document type has specific settings that determine where it can be used.
  
  
  Configuration Issues: The configuration settings in the SAP system may not allow the document type to be assigned to the order operation. This could be due to missing or incorrect settings in the document type configuration.
  
  
  Order Status: The status of the order may prevent the assignment of documents. For example, if the order is in a status that does not allow changes, you may encounter this error.
  
  
  Authorization Issues: Lack of proper authorization to assign documents to the order operation can also lead to this error.
  
  
  Solutions to IW735 Error
  
  
  Check Document Type Configuration:
  
  Go to the configuration settings for document types in SAP (Transaction Code: OAC2 or SPRO).
  Ensure that the document type you are trying to assign is configured to be used with the specific order operation.
  
  
  
  Review Order Status:
  
  Check the status of the order to ensure it is in a state that allows document assignment. If the order is completed or closed, you may need to reopen it or create a new order.
  
  
  
  Verify Authorizations:
  
  Ensure that the user has the necessary authorizations to assign documents to the order operation. This may require checking with your SAP security team.
  
  
  
  Use a Different Document Type:
  
  If the document type is not compatible, consider using a different document type that is allowed for the order operation.
  
  
  
  Consult SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error. Sometimes, there are known issues or patches that can resolve the problem.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as IW31 (Create Order), IW32 (Change Order), and IW33 (Display Order) to manage orders effectively.
  Documentation: Review SAP documentation related to document management and order processing for more insights into how document types are handled.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing additional insights or solutions.
  
  By following these steps, you should be able to identify the cause of the IW735 error and implement a suitable solution.