How To Fix /ISDFPS/UPS_ASSET101 - &1 pieces of equip. are not in DB, check whether they have been archived

SAP Error Message - Details

• Message type: E = Error

• Message class: /ISDFPS/UPS_ASSET -

• Message number: 101

• Message text: &1 pieces of equip. are not in DB, check whether they have been archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /ISDFPS/UPS_ASSET101 - &1 pieces of equip. are not in DB, check whether they have been archived ?

  The SAP error message /ISDFPS/UPS_ASSET101 indicates that the system is unable to find certain pieces of equipment in the database. This typically occurs in the context of asset management or equipment management within SAP, particularly when dealing with the UPS (Utility Processing System) module.
  Cause:
  
  
  Archiving: The most common cause of this error is that the equipment in question has been archived. In SAP, archiving is a process used to remove data from the active database to improve performance and manage data volume. Archived data is stored in a separate archive file and is not accessible through standard queries.
  
  
  Data Deletion: The equipment may have been deleted from the database, either intentionally or accidentally.
  
  
  Incorrect Input: The error may also arise if the input data (e.g., equipment numbers) is incorrect or does not match any existing records in the database.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view certain equipment records.
  
  
  Solution:
  
  
  Check Archiving Status: Verify if the equipment has been archived. You can do this by checking the archiving logs or using transaction codes like SARA (Archive Administration) to see if the equipment numbers are listed in the archived data.
  
  
  Restore Archived Data: If the equipment has been archived and you need to access it, you may need to restore it from the archive. This can be done using the appropriate archiving transaction in SAP.
  
  
  Verify Equipment Numbers: Double-check the equipment numbers you are using to ensure they are correct. You can use transaction codes like IE03 (Display Equipment) to search for the equipment.
  
  
  Consult with IT or SAP Basis Team: If you suspect that the equipment has been deleted or if you are facing authorization issues, consult with your IT department or SAP Basis team for further investigation.
  
  
  Review User Authorizations: Ensure that you have the necessary authorizations to access the equipment data. If not, request the appropriate permissions from your SAP security team.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  IE03: Display Equipment
  SARA: Archive Administration
  SARI: Archive Information System
  IW38: Change PM Orders
  IW39: Display PM Orders
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for specific notes using the SAP Support Portal.
  
  
  Documentation: Review SAP documentation related to equipment management and archiving processes to understand how data is managed within your SAP environment.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.