How To Fix /ISDFPS/MSG_GAF_PE038 - Personnel number &1 is locked by another user

SAP Error Message - Details

• Message type: E = Error

• Message class: /ISDFPS/MSG_GAF_PE -

• Message number: 038

• Message text: Personnel number &1 is locked by another user

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /ISDFPS/MSG_GAF_PE038 - Personnel number &1 is locked by another user ?

  The SAP error message /ISDFPS/MSG_GAF_PE038 indicates that a personnel number is currently locked by another user. This typically occurs in the context of HR processes where multiple users may attempt to access or modify the same personnel data simultaneously.
  Cause:
  
  Concurrent Access: Another user is currently editing or has locked the personnel record you are trying to access.
  Session Timeout: A previous session may not have released the lock due to a timeout or improper logout.
  System Configuration: The system may have specific configurations that enforce locking mechanisms for data integrity.
  
  Solution:
  
  Wait and Retry: If the lock is temporary, wait for a few moments and try again. The lock may be released once the other user completes their task.
  Identify the Locking User: If you have the necessary permissions, you can check which user has locked the personnel number. This can often be done using transaction codes like SM12 (to view locks) or SM21 (to view system logs).
  Contact the User: If you can identify the user who has locked the record, you may reach out to them to see if they can release the lock.
  Release the Lock: If the lock is due to a session that is no longer active, a system administrator can manually release the lock using transaction SM12.
  Check for Background Jobs: Sometimes, background jobs may hold locks on records. Check if any jobs are running that might be causing the lock.
  Review System Configuration: If this issue occurs frequently, it may be worth reviewing the system configuration and user access patterns to optimize how locks are managed.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to view and manage locks), SM21 (to view system logs), and SU01 (to manage user accounts).
  SAP Notes: Check SAP Notes for any known issues or patches related to locking mechanisms in your specific version of SAP.
  User Training: Ensure that users are trained on proper session management to minimize the chances of leaving records locked unintentionally.
  
  If the problem persists after trying the above solutions, it may be necessary to involve your SAP Basis team or support for further investigation.