How To Fix /ISDFPS/MM_CS040 - System cannot determine the purchase order history for PO item &1/&2

SAP Error Message - Details

• Message type: E = Error

• Message class: /ISDFPS/MM_CS -

• Message number: 040

• Message text: System cannot determine the purchase order history for PO item &1/&2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /ISDFPS/MM_CS040 - System cannot determine the purchase order history for PO item &1/&2 ?

  The SAP error message /ISDFPS/MM_CS040 indicates that the system is unable to determine the purchase order history for a specific purchase order item. This can occur in various scenarios, particularly when dealing with materials management and procurement processes.
  Causes:
  
  Missing Purchase Order History: The purchase order item may not have any associated history, such as goods receipts or invoice receipts.
  Data Inconsistency: There may be inconsistencies in the database or missing entries in the relevant tables that store purchase order history.
  Incorrect Purchase Order Item: The purchase order item number or the purchase order number may be incorrect or not exist in the system.
  Authorization Issues: The user may not have the necessary authorizations to view the purchase order history.
  System Configuration: There may be configuration issues in the system that prevent the retrieval of purchase order history.
  
  Solutions:
  
  Check Purchase Order: Verify that the purchase order number and item number are correct. Ensure that the purchase order exists and is active.
  Review Purchase Order History: Check if there are any goods receipts or invoice receipts associated with the purchase order item. If there are none, that would explain the error.
  Data Consistency Check: Run consistency checks on the relevant tables (e.g., EKKO, EKPO) to ensure that there are no missing or inconsistent entries.
  Authorization Check: Ensure that the user has the necessary authorizations to access the purchase order history. This can be checked with the security team or by reviewing user roles.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide patches or updates.
  System Configuration Review: If the issue persists, review the system configuration related to purchase order history and ensure that all necessary settings are correctly configured.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the purchase order details and history.
  Tables: Familiarize yourself with relevant tables such as:
  
  EKKO (Purchasing Document Header)
  EKPO (Purchasing Document Item)
  MKPF (Material Document Header)
  MSEG (Document Segment: Material)
  
  
  SAP Community: Engage with the SAP Community forums for insights from other users who may have encountered similar issues.
  
  If the problem persists after trying the above solutions, it may be necessary to involve your SAP Basis or technical team for further investigation.