How To Fix IHREP001 - The entry for the functional location can only be made in a display

SAP Error Message - Details

• Message type: E = Error

• Message class: IHREP - Messages in ALM Reporting

• Message number: 001

• Message text: The entry for the functional location can only be made in a display

What causes this issue?

The selection criteria for the functional location are specified both in
the internal indicator and in the alternative indicator.

System Response

The selection cannot be made.

How to fix this error?

Check the selection criteria for the functional location.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IHREP001 - The entry for the functional location can only be made in a display ?

  The SAP error message IHREP001 indicates that you are trying to make an entry or modification to a functional location in a context where the system only allows display access. This typically occurs in the context of maintenance or asset management within the SAP system.
  Cause:
  
  
  Display Mode: The functional location you are trying to access is in display mode, meaning that it is not editable. This can happen if:
  
  The functional location is locked for editing by another user.
  You are accessing the functional location through a transaction that only allows display (e.g., using a display transaction code).
  The functional location is set to a status that does not allow changes (e.g., it is marked as completed or archived).
  
  
  
  Authorization Issues: You may not have the necessary authorizations to edit the functional location.
  
  
  System Configuration: The system may be configured to restrict changes to certain functional locations based on specific criteria.
  
  
  Solution:
  
  
  Check Transaction Mode: Ensure that you are using the correct transaction code that allows editing. For example, if you are using a display transaction (like IL03), switch to the edit transaction (like IL02) to make changes.
  
  
  Unlock the Functional Location: If another user has locked the functional location, you may need to wait until they release the lock or contact them to coordinate access.
  
  
  Check User Authorizations: Verify that you have the necessary authorizations to edit functional locations. You may need to contact your SAP security administrator to ensure you have the correct roles assigned.
  
  
  Review Functional Location Status: Check the status of the functional location. If it is in a status that does not allow changes, you may need to change its status or consult with your maintenance management team.
  
  
  Consult Documentation: If the issue persists, refer to SAP documentation or consult with your SAP support team for further troubleshooting.
  
  
  Related Information:
  
  
  Transaction Codes: 
  
  IL01: Create Functional Location
  IL02: Change Functional Location
  IL03: Display Functional Location
  
  
  
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to functional locations and error messages.
  
  
  User Roles: Ensure that your user role includes the necessary permissions for editing functional locations in the system.
  
  
  Functional Location Management: Familiarize yourself with the processes and best practices for managing functional locations in SAP PM (Plant Maintenance) to avoid similar issues in the future.
  
  
  By following these steps, you should be able to resolve the IHREP001 error and successfully make the necessary changes to the functional location.