How To Fix IG100 - Permit & is already being used and therefore cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: IG - Permits (Maintenance of Master Data, Classification)

• Message number: 100

• Message text: Permit & is already being used and therefore cannot be deleted

What causes this issue?

Permit &V1& is already being used in a:
Functional location
Piece of equipment
Service or maintenance order

System Response

The permit cannot be deleted as long as this assignment exists.

How to fix this error?

Block the permit with the usage block, so that the permit cannot be
reassigned to one of the aforementioned objects.
Then delete the assignment of the permit to all the technical objects
(functional location, equipment), so that the permit is not proposed
again for orders.
The system status of an order determines whether the assignment of a
permit to an order can be deleted. These assignments are only deleted
if an order has been archived.
You can only delete the permit if all these assignments have been
deleted.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message IG100 - Permit & is already being used and therefore cannot be deleted ?

  The SAP error message IG100, which states "Permit & is already being used and therefore cannot be deleted," typically occurs when you attempt to delete a permit (such as a license, authorization, or similar entity) that is currently in use or has dependencies in the system. This can happen in various SAP modules, particularly in Environmental, Health, and Safety (EHS) or other compliance-related areas.
  Cause:
  
  Active Usage: The permit is currently assigned to one or more objects (e.g., equipment, locations, or processes) in the system.
  Dependencies: There may be other records or transactions that reference the permit, making it impossible to delete without first removing those references.
  Data Integrity: SAP enforces data integrity rules to prevent the deletion of records that are still in use, which is a standard practice to avoid orphaned records or inconsistencies in the database.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Usage: Identify where the permit is being used. You can do this by:
  
  Reviewing the permit assignment in the relevant transactions or reports.
  Using transaction codes like IW38 (for work orders) or IE03 (for equipment) to see if the permit is linked to any active records.
  
  
  
  Remove Dependencies: If the permit is linked to other objects, you will need to:
  
  Unassign the permit from those objects.
  Delete or modify any transactions that reference the permit.
  
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the specific module you are working with for more detailed instructions on managing permits.
  
  
  Use Transaction Codes: Depending on the module, you may use specific transaction codes to manage permits. For example:
  
  IG01 to create a permit.
  IG02 to change a permit.
  IG03 to display a permit.
  
  
  
  Check for Authorizations: Ensure that you have the necessary authorizations to delete the permit. Sometimes, lack of permissions can also lead to errors.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  System Logs: Review system logs for additional error messages or warnings that may provide more context.
  Training and Documentation: Ensure that users are trained on the proper procedures for managing permits to avoid similar issues in the future.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.