How To Fix ICL_H194 - A cancelled or approved invoice cannot be paid out

SAP Error Message - Details

• Message type: E = Error

• Message class: ICL_H - Health Insurance

• Message number: 194

• Message text: A cancelled or approved invoice cannot be paid out

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message ICL_H194 - A cancelled or approved invoice cannot be paid out ?

  The SAP error message ICL_H194 indicates that an attempt is being made to process a payment for an invoice that has either been cancelled or approved, which is not allowed in the system. This error typically arises in the context of invoice processing within the SAP system, particularly in modules related to accounts payable or invoice management.
  Cause:
  
  Invoice Status: The invoice in question has a status of either "Cancelled" or "Approved." Invoices that are cancelled cannot be processed for payment, and approved invoices may have restrictions based on the business rules set in the system.
  Payment Processing Logic: The payment processing logic in SAP is designed to prevent payments from being made against invoices that are not in a valid state for payment.
  Configuration Settings: There may be specific configuration settings in the SAP system that dictate how invoices are handled, including rules around payment processing.
  
  Solution:
  
  Check Invoice Status: Verify the status of the invoice in question. If it is marked as cancelled, you will need to address the cancellation. If it is approved, ensure that it is eligible for payment.
  Reopen or Adjust Invoice: If the invoice was cancelled in error, you may need to reopen it or create a new invoice if necessary. If it is approved but not eligible for payment, check the approval workflow and any related business rules.
  Consult with Finance Team: Engage with your finance or accounts payable team to understand the specific business rules that apply to invoice payments. They may provide insights into why the invoice is not eligible for payment.
  Review Configuration: If you have access to system configuration, review the settings related to invoice processing and payment to ensure they align with your business processes.
  
  Related Information:
  
  SAP Documentation: Refer to SAP's official documentation or help portal for detailed information on invoice processing and error messages.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB60 (Enter Incoming Invoice), FB70 (Enter Outgoing Invoice), and F110 (Automatic Payment Transactions) to manage invoices and payments effectively.
  User Roles and Permissions: Ensure that the user attempting to process the payment has the necessary permissions to view and manage invoice statuses.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who can provide further assistance based on your specific SAP environment and configuration.