How To Fix ICC_NUMBERING025 - Number range for RE-FX documents exceeds the maximum number of digits

SAP Error Message - Details

• Message type: E = Error

• Message class: ICC_NUMBERING - General Document Numbering

• Message number: 025

• Message text: Number range for RE-FX documents exceeds the maximum number of digits

What causes this issue?

The official document number including the number range intervals and
the prefix exceed the maximum limit.

System Response

The system terminates the process.

How to fix this error?

The number range interval for the number range object J_1IG_ODN in
transaction SNRO can contain a maximum number of digits, which is 10
digits as the ODN (official document number). If you use a prefix, the
number of its digits must also be considered - for example:
8 digits as the number range interval + 2-digit prefix
9 digits as the number range interval + 1-digit prefix
10 digits as the number range interval + no prefix

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ICC_NUMBERING025 - Number range for RE-FX documents exceeds the maximum number of digits ?

  The SAP error message ICC_NUMBERING025 indicates that the number range for Real Estate Management (RE-FX) documents has exceeded the maximum number of digits allowed. This typically occurs when the number range defined for a specific document type has been exhausted, meaning that all possible numbers within that range have been used up.
  Cause:
  
  Exhausted Number Range: The number range defined for the RE-FX documents has reached its limit. For example, if the number range is set to 6 digits (000001 to 999999), and all numbers have been assigned, you will encounter this error.
  Configuration Issues: The number range may not have been configured correctly, or it may not have been extended to accommodate more documents.
  Incorrect Number Range Assignment: The document type may be incorrectly assigned to a number range that is too small.
  
  Solution:
  
  
  Extend the Number Range:
  
  Go to the transaction code SNRO (Number Range Object Maintenance).
  Find the relevant number range object for RE-FX documents (e.g., RE_FX_DOC).
  Check the current number range settings and extend the range if necessary. For example, if the current range is from 000001 to 999999, you might extend it to 000001 to 9999999.
  Make sure to adjust the number range to accommodate future document creation.
  
  
  
  Create a New Number Range:
  
  If extending the existing number range is not feasible, consider creating a new number range.
  Assign the new number range to the relevant document type in the configuration settings.
  
  
  
  Check Document Type Configuration:
  
  Ensure that the document type is correctly assigned to the appropriate number range.
  Go to the configuration settings for RE-FX and verify the assignment.
  
  
  
  Monitor Usage:
  
  Regularly monitor the usage of number ranges to prevent running into this issue in the future. Set up alerts or reports to track the number of documents created.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SNRO: Number Range Object Maintenance
  SPRO: SAP Reference IMG (to access configuration settings)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed instructions on managing number ranges in RE-FX.
  
  
  Best Practices: Implement a strategy for managing number ranges, such as periodic reviews and adjustments based on usage patterns.
  
  
  By following these steps, you should be able to resolve the ICC_NUMBERING025 error and ensure that your RE-FX document numbering continues without interruption.