How To Fix /IBS/RB218 - Number of entries exceeds 50,000 - selection must be adjusted

SAP Error Message - Details

• Message type: E = Error

• Message class: /IBS/RB -

• Message number: 218

• Message text: Number of entries exceeds 50,000 - selection must be adjusted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /IBS/RB218 - Number of entries exceeds 50,000 - selection must be adjusted ?

  The SAP error message /IBS/RB218 Number of entries exceeds 50,000 - selection must be adjusted typically occurs in the context of SAP Integrated Business Solutions (IBS) when a query or selection criteria results in a dataset that exceeds the system's limit for processing. This limit is often set to prevent performance issues and ensure that the system remains responsive.
  Cause:
  
  Excessive Data Volume: The query or selection criteria you are using is returning more than 50,000 entries. This can happen if the filters applied are too broad or if there is a large volume of data in the database.
  System Configuration: The limit of 50,000 entries is often a system-defined threshold to prevent performance degradation.
  Inefficient Query Design: The way the query is structured may not be optimal, leading to a larger dataset than necessary.
  
  Solution:
  
  
  Refine Selection Criteria: Adjust your selection criteria to be more specific. This could involve:
  
  Adding additional filters to narrow down the results.
  Using date ranges or specific statuses to limit the number of entries returned.
  
  
  
  Pagination: If applicable, implement pagination in your query to retrieve data in smaller chunks rather than all at once.
  
  
  Use Aggregation: If you are looking for summary data, consider using aggregation functions to reduce the number of entries returned.
  
  
  Check for Unnecessary Joins: If your query involves multiple tables, ensure that you are not joining unnecessary tables that could inflate the result set.
  
  
  Consult Documentation: Review the specific documentation for the transaction or report you are using to see if there are recommended practices for limiting data selection.
  
  
  System Settings: If you have the necessary permissions, you may consider discussing with your SAP Basis team about adjusting the system settings, but this is generally not recommended as it can lead to performance issues.
  
  
  Related Information:
  
  Performance Considerations: Always consider the performance implications of large datasets in SAP. Queries that return too many records can slow down the system and affect other users.
  SAP Notes: Check for any relevant SAP Notes that might provide additional insights or updates regarding this error message.
  User Training: Ensure that users are trained on how to effectively use selection criteria to avoid this error in the future.
  
  By following these steps, you should be able to resolve the error and improve the efficiency of your data queries in SAP.