How To Fix HRWPC_REQ052 - User name &1 for the First Approver does not exist in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRWPC_REQ - Message class to catch errors in the Requisition Scenario

• Message number: 052

• Message text: User name &1 for the First Approver does not exist in the system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRWPC_REQ052 - User name &1 for the First Approver does not exist in the system ?

  The SAP error message HRWPC_REQ052 indicates that the system is unable to find a user with the specified username for the First Approver in the workflow process. This typically occurs in the context of SAP HR (Human Resources) workflows, where an approval process is initiated, and the system needs to identify the approver based on the provided username.
  Cause:
  
  Non-Existent User: The username specified for the First Approver does not exist in the SAP user master data.
  Inactive User: The user may exist but is inactive or locked in the system.
  Incorrect Username: There may be a typo or formatting issue in the username provided.
  Authorization Issues: The user may not have the necessary authorizations to be assigned as an approver.
  Organizational Structure Changes: Changes in the organizational structure may have affected the approver's status or role.
  
  Solution:
  
  
  Verify User Existence:
  
  Check if the username exists in the system by using transaction code SU01 (User Maintenance).
  Ensure that the username is correctly spelled and formatted.
  
  
  
  Check User Status:
  
  Ensure that the user is active and not locked. If the user is locked, unlock the account.
  
  
  
  Review User Roles and Authorizations:
  
  Ensure that the user has the necessary roles and authorizations to act as an approver in the workflow.
  
  
  
  Update Workflow Configuration:
  
  If the username is correct but the user is not the intended approver, update the workflow configuration to point to the correct user.
  
  
  
  Consult with HR or Workflow Administrator:
  
  If you are unsure about the correct approver or need to make changes, consult with your HR department or the workflow administrator for guidance.
  
  
  
  Testing:
  
  After making the necessary changes, test the workflow again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU01: User Maintenance
  PFCG: Role Maintenance (to check roles assigned to the user)
  SWDD: Workflow Builder (to check and modify workflows)
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on user management and workflow configuration.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  By following these steps, you should be able to resolve the HRWPC_REQ052 error and ensure that the workflow can proceed with the correct approver.