How To Fix HRTR_REC_WIZ023 - Receipt for paying back private expenses was created ->long text

HRTR_REC_WIZ023 - Overview

• Message type: E = Error

• Message class: HRTR_REC_WIZ - Function Group HRTR_REC_WIZ

• Message number: 023

• Message text: Receipt for paying back private expenses was created ->long text

What causes this issue?

You have, for example, used a corporate credit card to pay an invoice
for 310 USD, which includes 3 nights accommodation at 100 USD per
night, and a 10 USD charge for the minibar. As the credit card company
must be paid for the full amount, the total amount must remain in the
original receipt.

How to fix this error?

To ensure the private expenses are not paid by the company, you must
create these as separate receipts, that are then deducted from the
reimbursement amount. According to the example above, this would be a
private receipt for minus 10 USD, which would be deducted from your
final reimbursement amount.
In order to make sure that your financial department doesn't post 310
USD as accommodation costs, you should use the following Wizard step to
distribute the 300 USD to accommodation receipts. The remaining 10 USD
should then be assigned to an expense type that can be offset against
the minus 10 USD on your private receipt.
Before you exit the wizard, you are provided with an overview of all
the receipts. You can then delete any receipts that are not required or
that were created incorrectly.

Error message extract from SAP system. Copyright SAP SE.

HRTR_REC_WIZ023 - Details

• The SAP error message HRTR_REC_WIZ023, which states "Receipt for paying back private expenses was created," typically occurs in the context of the SAP Human Resources (HR) module, particularly when dealing with travel expenses or reimbursements. This message indicates that a receipt has been generated for the repayment of private expenses, which may not be aligned with the expected processing of travel expenses.
  
  Cause:
  
  Incorrect Configuration: The system may be configured incorrectly, leading to the generation of receipts for private expenses instead of business-related expenses.
  Data Entry Errors: There may be errors in the data entry process, such as incorrectly categorizing expenses as private when they should be business-related.
  Policy Violations: The expense report may include items that are not compliant with company policies regarding reimbursable expenses.
  System Bugs: Occasionally, there may be bugs or issues within the SAP system that lead to unexpected behavior.
  
  
  Solution:
  
  Review Expense Entries: Check the entries in the expense report to ensure