How To Fix HRTR_REC_WIZ023 - Receipt for paying back private expenses was created ->long text

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTR_REC_WIZ - Function Group HRTR_REC_WIZ

• Message number: 023

• Message text: Receipt for paying back private expenses was created ->long text

What causes this issue?

You have, for example, used a corporate credit card to pay an invoice
for 310 USD, which includes 3 nights accommodation at 100 USD per
night, and a 10 USD charge for the minibar. As the credit card company
must be paid for the full amount, the total amount must remain in the
original receipt.

How to fix this error?

To ensure the private expenses are not paid by the company, you must
create these as separate receipts, that are then deducted from the
reimbursement amount. According to the example above, this would be a
private receipt for minus 10 USD, which would be deducted from your
final reimbursement amount.
In order to make sure that your financial department doesn't post 310
USD as accommodation costs, you should use the following Wizard step to
distribute the 300 USD to accommodation receipts. The remaining 10 USD
should then be assigned to an expense type that can be offset against
the minus 10 USD on your private receipt.
Before you exit the wizard, you are provided with an overview of all
the receipts. You can then delete any receipts that are not required or
that were created incorrectly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTR_REC_WIZ023 - Receipt for paying back private expenses was created ->long text ?

  The SAP error message HRTR_REC_WIZ023, which states "Receipt for paying back private expenses was created," typically occurs in the context of the SAP Human Resources (HR) module, particularly when dealing with travel expenses or reimbursements. This message indicates that a receipt has been generated for the repayment of private expenses, which may not be aligned with the expected processing of travel expenses.
  Cause:
  
  Incorrect Configuration: The system may be configured incorrectly, leading to the generation of receipts for private expenses instead of business-related expenses.
  Data Entry Errors: There may be errors in the data entry process, such as incorrectly categorizing expenses as private when they should be business-related.
  Policy Violations: The expense report may include items that are not compliant with company policies regarding reimbursable expenses.
  System Bugs: Occasionally, there may be bugs or issues within the SAP system that lead to unexpected behavior.
  
  Solution:
  
  Review Expense Entries: Check the entries in the expense report to ensure that all expenses are categorized correctly. Make sure that private expenses are not included in the report.
  Configuration Check: Review the configuration settings in the SAP system related to travel and expense management. Ensure that the settings align with company policies and that there are no misconfigurations.
  Consult Documentation: Refer to SAP documentation or help resources for guidance on handling expense reports and receipts. This may provide insights into common issues and their resolutions.
  User Training: Ensure that users are trained on how to properly enter and categorize expenses in the system to avoid future errors.
  Contact Support: If the issue persists, consider reaching out to SAP support or your internal IT department for assistance. They may be able to provide a patch or workaround if it is a system-related issue.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates and patches.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing travel expenses, such as PR05 (Travel Expenses) or TRIP (Travel Management).
  Company Policies: Review your organization’s travel and expense reimbursement policies to ensure compliance and understanding of what constitutes reimbursable expenses.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.