How To Fix HRTNM_MSG131 - Employee is not active in the whole training needs request period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTNM_MSG - Message class for Training Needs Management

• Message number: 131

• Message text: Employee is not active in the whole training needs request period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTNM_MSG131 - Employee is not active in the whole training needs request period ?

  The SAP error message HRTNM_MSG131 indicates that the employee in question is not active during the entire period for which training needs are being requested. This typically occurs in the context of training management within the SAP Human Capital Management (HCM) module, particularly when trying to assess or assign training needs for an employee.
  Cause:
  
  Employee Status: The employee may have a status that indicates they are not active (e.g., on leave, terminated, or inactive).
  Date Range: The training needs request may cover a date range during which the employee was not active. This could be due to various reasons such as maternity leave, long-term sick leave, or other types of absence.
  Organizational Changes: The employee may have undergone changes in their organizational assignment that affect their training eligibility.
  Data Entry Errors: There may be errors in the employee's master data or the training needs request itself.
  
  Solution:
  
  Check Employee Status: Verify the employee's current status in the system. If the employee is inactive, you may need to update their status or wait until they are active again.
  Review Date Range: Ensure that the date range for the training needs request aligns with the employee's active periods. If the request covers a time when the employee was inactive, adjust the request accordingly.
  Update Master Data: If there are discrepancies in the employee's master data (e.g., incorrect leave dates), correct these in the system.
  Consult HR: If you are unsure about the employee's status or the reasons for inactivity, consult with your HR department for clarification.
  Re-submit Request: After making the necessary adjustments, re-submit the training needs request.
  
  Related Information:
  
  SAP HCM Module: This error is part of the SAP HCM module, which manages employee data, training, and development.
  Training Needs Analysis: Understanding how training needs are assessed and the criteria for employee eligibility can help prevent this error in the future.
  User Roles and Permissions: Ensure that the user attempting to create or modify training needs requests has the appropriate permissions to view and edit employee data.
  Documentation and Support: Refer to SAP documentation or support resources for more detailed troubleshooting steps or to understand the specific configurations in your SAP environment.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the HRTNM_MSG131 error effectively.