How To Fix HRTNM_MSG096 - Missing reason of the absence

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTNM_MSG - Message class for Training Needs Management

• Message number: 096

• Message text: Missing reason of the absence

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTNM_MSG096 - Missing reason of the absence ?

  The SAP error message HRTNM_MSG096, which indicates "Missing reason of the absence," typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module. This error suggests that when trying to record or process an absence (such as sick leave, vacation, etc.), the system requires a reason for the absence that has not been provided.
  Cause:
  
  Absence Type Configuration: The absence type being used may not have a default reason configured, or the reason is not mandatory in the configuration.
  User Input: The user may have failed to select or input a reason for the absence when creating or modifying the absence record.
  Authorization Issues: The user may not have the necessary authorizations to view or select absence reasons.
  System Settings: There may be system settings or validation rules that require a reason for certain absence types.
  
  Solution:
  
  Check Absence Entry: Ensure that when entering the absence, a valid reason is selected from the dropdown or input field. If the absence is being recorded through a custom program or interface, ensure that the reason is being passed correctly.
  Configuration Review: Review the configuration of the absence types in the SAP system:
  
  Go to the configuration settings for absence types in the SAP HCM module (Transaction code: SPRO).
  Navigate to Personnel Management > Time Management > Absences > Define Absence Types.
  Check if the absence type requires a reason and if the reasons are correctly defined.
  
  
  Mandatory Fields: If the absence reason is mandatory, ensure that the configuration reflects this requirement. You may need to adjust the settings to make the reason field mandatory for specific absence types.
  User Training: Provide training or documentation to users on how to correctly enter absence records, including the selection of reasons.
  Authorization Check: Verify that the user has the necessary authorizations to access and select absence reasons. This can be checked in the user roles and profiles.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Refer to SAP documentation on absence management for detailed guidance on configuring absence types and reasons.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By following these steps, you should be able to resolve the HRTNM_MSG096 error and ensure that absence records are processed correctly in your SAP system.