How To Fix HRTIM_ABS_REQ134 - Double entries already exist for &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM_ABS_REQ - Messages for Leave Request

• Message number: 134

• Message text: Double entries already exist for &1

How to fix this error?

In your system, multiple actor IDs exist for one personnel number.
See Note 1700712 to correct this inconsistency.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM_ABS_REQ134 - Double entries already exist for &1 ?

  The SAP error message HRTIM_ABS_REQ134: Double entries already exist for &1 typically occurs in the context of time management within the SAP Human Resources (HR) module. This error indicates that there are duplicate entries for a specific time-related record, such as absences or attendance records, which the system does not allow.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Duplicate Time Entries: The system has detected that there are already existing entries for the same employee and time period that you are trying to create or modify.
  Incorrect Data Entry: Manual data entry errors may lead to the creation of duplicate records.
  System Configuration Issues: There may be issues with the configuration of the time management module that allow for duplicates to be created inadvertently.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction codes like PA20 (Display HR Master Data) or PT50 (Display Time Data) to check for existing records for the employee in question.
  Look for any overlapping absence or attendance records that may be causing the conflict.
  
  
  
  Delete or Modify Duplicates:
  
  If you find duplicate entries, you may need to delete or modify them to ensure that there are no overlaps.
  Use transaction codes like PA30 (Maintain HR Master Data) or PT60 (Change Time Data) to make necessary changes.
  
  
  
  Review Time Management Configuration:
  
  If duplicates are being created due to system configuration, review the settings in the time management module to ensure that they are set up correctly.
  Consult with your SAP HR module administrator or a functional consultant if you suspect configuration issues.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that can resolve underlying issues.
  
  
  
  Testing:
  
  After making changes, test the process again to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PT50, and PT60 for managing HR data.
  SAP Documentation: Review SAP documentation related to time management and absence management for best practices and guidelines.
  User Roles: Ensure that users have the appropriate roles and permissions to create or modify time entries to prevent unauthorized changes that could lead to duplicates.
  
  If the issue persists after following these steps, it may be beneficial to engage with SAP support or your internal IT team for further investigation.