How To Fix HRTIM00BAPIDIALOG022 - &1: Number of database record hits exceeds &2; number reduced to &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRTIM00BAPIDIALOG - Online BAPIs: Messages for RETURN Structure

• Message number: 022

• Message text: &1: Number of database record hits exceeds &2; number reduced to &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRTIM00BAPIDIALOG022 - &1: Number of database record hits exceeds &2; number reduced to &3 ?

  The SAP error message HRTIM00BAPIDIALOG022 typically occurs in the context of the SAP Time Management module, particularly when dealing with the retrieval of database records related to time data. This error indicates that the number of records retrieved from the database exceeds a predefined limit, which is set to prevent performance issues or excessive data processing.
  Cause:
  The error message is triggered when a query or operation attempts to retrieve more records than the system is configured to handle at once. The parameters in the message indicate:
  
  &1: The actual number of records that were found.
  &2: The maximum number of records allowed to be processed.
  &3: The number of records that the system has reduced the result set to.
  
  This situation can arise due to:
  
  A poorly defined selection criteria in a report or query.
  A large volume of data in the database that matches the selection criteria.
  System settings that limit the number of records returned for performance reasons.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Refine Selection Criteria: Review and refine the selection criteria used in the report or query to limit the number of records returned. This can involve adding more specific filters or conditions.
  
  
  Check System Settings: Consult with your SAP Basis or system administrator to check if there are configurable limits on the number of records returned. If necessary, these limits can be adjusted, but this should be done with caution to avoid performance degradation.
  
  
  Pagination: If the application supports it, implement pagination to retrieve records in smaller batches rather than all at once. This can help manage large datasets more effectively.
  
  
  Performance Optimization: Analyze the database and the queries being executed to identify any performance bottlenecks. Optimizing indexes or restructuring queries may help in reducing the number of records processed.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to the specific transaction or report you are using. There may be known issues or recommendations for handling large datasets.
  
  
  Testing: After making changes, test the report or query to ensure that it now runs without exceeding the record limit.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific fixes or recommendations related to this error message. SAP frequently updates its knowledge base with solutions to common issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that may help in monitoring or adjusting settings related to time management and database queries.
  Performance Monitoring: Use tools like ST03N (Workload Analysis) or ST05 (SQL Trace) to monitor performance and identify any long-running queries that may be contributing to the issue.
  
  By following these steps, you should be able to address the error and improve the performance of your SAP Time Management processes.