How To Fix HRSPAZA040 - Rate per KM table is not maintained up to car value &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRSPAZA - Salary packaging

• Message number: 040

• Message text: Rate per KM table is not maintained up to car value &1

What causes this issue?

Rate per KM table is not maintained up to car value &V1&

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain the <LS>Salary packaging: ZA receiver rates </>table
(V_T5W7F). To do so, see in the Salary Packaging IMG: Additional
Settings -> Define Receiver Travel Allowance Rates.
Note: Entries in this table are based SARS travel allowance
specifications.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRSPAZA040 - Rate per KM table is not maintained up to car value &1 ?

  The SAP error message HRSPAZA040 indicates that the rate per kilometer (KM) for a specific vehicle is not maintained in the system. This error typically arises in the context of travel management or expense reimbursement processes where mileage reimbursement is calculated based on the distance traveled.
  Cause:
  The error occurs when:
  
  The rate per kilometer for the specified vehicle (identified by the car value &1) has not been defined in the relevant configuration tables.
  The vehicle type or category may not have an associated rate in the system.
  There may be a missing or incorrect entry in the configuration settings for travel expenses.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Configuration:
  
  Navigate to the relevant configuration settings in SAP for travel management or expense reimbursement.
  Ensure that the rate per kilometer is defined for the vehicle type in question.
  
  
  
  Maintain Rate per KM:
  
  Go to the transaction code for maintaining the rate per kilometer (this may vary based on your SAP version, but it is often found under the Travel Management settings).
  Enter the necessary details for the vehicle type and maintain the rate per kilometer.
  
  
  
  Verify Vehicle Assignment:
  
  Ensure that the vehicle being used is correctly assigned and that its details are accurately maintained in the system.
  
  
  
  Test the Changes:
  
  After making the necessary changes, test the transaction again to ensure that the error no longer appears.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific instructions related to your version of SAP, as the steps may vary slightly.
  
  
  
  Contact Support:
  
  If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO for configuration, PR05 for travel expenses, or others specific to your organization's setup.
  SAP Notes: Check for any SAP Notes related to HR travel management that might address known issues or provide additional guidance.
  User Roles: Ensure that you have the necessary permissions to make changes to the configuration settings.
  
  By following these steps, you should be able to resolve the HRSPAZA040 error and ensure that the rate per kilometer is properly maintained in your SAP system.