How To Fix HRSEN00309 - Subcategory &2 for category &1 is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRSEN00 - Calculation of Time Specifications

• Message number: 309

• Message text: Subcategory &2 for category &1 is not defined

What causes this issue?

This message is displayed if an unexpected combination of fields occurs
when the infotype records are read by the function module
HR_SEN_READ_INFOTYPE. This can occur if table T525A (<LS>Selection
Rules for Employee Data</>) is incorrectly extended, for example, to
create a new subcategory.
&ADDITIONAL_HINTS&
For each <DS:DE.TSPID>selection rule</>, you define a category in view
v_T5252A_A (<LS>Selection Rules for Employee Data</>). The standard
system includes the following four categories
Start date
Status
Infotype
<DS:DE.PSEN_FSLID>Selection exit</>
The concept of subcategories only appears internally in the program
code for the employment period calculation. The subcategory is only
relevant to the Infotype category. It determines whether a period, a
weighted period, or a
<DS:GLOS.370AFA4DF4D47278E10000009B38F9B7>date-based duration</> is
being considered when the interval is determined.

Procedure for System Administrators

Check whether table T525A (<LS>Selection Rules for Employee Data</>) or
the function modules in function group HRSEN00SEL_RULE_EVALUATION have
been enhanced.
If this is not the case, contact SAP.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRSEN00309 - Subcategory &2 for category &1 is not defined ?

  The SAP error message HRSEN00309 typically indicates that there is a configuration issue related to the subcategory and category in the SAP system, particularly in the context of Human Resources (HR) or Employee Self-Service (ESS) functionalities. This error suggests that the system is trying to access a subcategory that has not been defined for the specified category.
  Cause:
  
  Missing Configuration: The subcategory specified in the error message is not defined in the system for the given category. This could be due to incomplete configuration during the setup of HR processes.
  Data Entry Error: There may be a typo or incorrect entry in the data where the category and subcategory are being referenced.
  Transport Issues: If the configuration was recently transported from another system, it’s possible that the transport did not include the necessary definitions for the subcategory.
  
  Solution:
  
  
  Check Configuration:
  
  Navigate to the relevant configuration settings in the SAP system (usually in the SPRO transaction).
  Verify that the subcategory is defined for the specified category. If it is missing, you will need to create it.
  Ensure that all necessary settings for the category and subcategory are correctly configured.
  
  
  
  Correct Data Entry:
  
  Review the data entry that triggered the error. Ensure that the category and subcategory are correctly specified and match the definitions in the system.
  
  
  
  Transport Review:
  
  If the issue arose after a transport, check the transport logs to ensure that all necessary objects were included in the transport request.
  If needed, re-transport the missing configuration or manually create the missing entries.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for guidance on configuring categories and subcategories in the HR module.
  
  
  
  Testing:
  
  After making the necessary changes, test the functionality again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO (to access the configuration settings) or SE11 (to check table definitions) to investigate further.
  Tables: The relevant tables for categories and subcategories in HR might include T77S0 (for HR settings) or other related tables depending on the specific configuration.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes provided by SAP.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.