How To Fix HRPSGB_HER192 - The staff return category for pernr &1 can not be defined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 192

• Message text: The staff return category for pernr &1 can not be defined

What causes this issue?

The system was not able to determine the staff return category for
personnel number &V1&.

System Response

Inclusion of an individual in the record will depend on the existence
of one or more contracts of employment between the institution and an
individual and/or the liability of the institution to pay Class 1
National Insurance contributions for that individual. However, the
range of data required about an individual and the contract(s) that
they hold will depend on the nature of those contracts and also the
classification of the activity for which the contract exists.
The system will consider this personnel number as an atypical member of
staff.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check that classification of the activity for this personnel numebr is
correct on infotype HE Contract Data (0615).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER192 - The staff return category for pernr &1 can not be defined ?

  The SAP error message HRPSGB_HER192 indicates that there is an issue with the staff return category for a specific personnel number (PERNR). This error typically arises in the context of HR processes, particularly when dealing with employee data and returns.
  Cause:
  The error can occur due to several reasons:
  
  Missing Configuration: The staff return category may not be defined in the system for the specific personnel number.
  Incorrect Personnel Number: The personnel number provided may not exist or may be incorrect.
  Data Inconsistency: There may be inconsistencies in the employee's data that prevent the system from determining the appropriate return category.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the staff return category for the specified personnel number.
  
  Solution:
  To resolve the HRPSGB_HER192 error, you can take the following steps:
  
  
  Check Configuration:
  
  Verify that the staff return category is properly configured in the system. This can typically be done in the SAP HR configuration settings.
  Ensure that the return categories are defined for the relevant employee groups or subgroups.
  
  
  
  Validate Personnel Number:
  
  Confirm that the personnel number (PERNR) is correct and exists in the system. You can do this by checking the employee master data.
  
  
  
  Review Employee Data:
  
  Check the employee's data for any inconsistencies or missing information that might affect the return category assignment.
  Ensure that all required fields are filled out correctly in the employee's master record.
  
  
  
  Authorization Check:
  
  Ensure that the user attempting to perform the action has the necessary authorizations to access and modify the staff return category.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on configuring staff return categories and troubleshooting related issues.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check employee records.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  HR Configuration: Familiarize yourself with the HR configuration settings related to staff return categories, which can be found in the SAP IMG (Implementation Guide).
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER192 error in your SAP system.