How To Fix HRPSGB_ABS040 - Lieu Days processing is NOT allowed unless 'Working Days Only' qualify

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ABS -

• Message number: 040

• Message text: Lieu Days processing is NOT allowed unless 'Working Days Only' qualify

What causes this issue?

You have entered either a 'tick' in the check box for Lieu Day
processing or the Valuation Rule to 'handle' the 'Lieu' days. However
you have not entered a 'tick' in the 'check box' to use the employee's
Personnel Work Schedule.

System Response

Without using the employee's Personnel Work Schedule it is not possible
to tell which days the employee should be elligible for 'lieu days' and
which not.
Even if the first four fields have been entered, to specify a Period
Work Schedule Rule of the days that do NOT qualify to reduce an
employee's entitlement, these cannot be eligible for 'lieu days' as
they are not in ANY way related to any single individual's work
schedule.

How to fix this error?

Either enter a 'tick' in the 'check box' to use the employee's
Personnel Work Schedule or blank out the 'tick' in the check box for
Lieu Day processing and the Valuation Rule to 'handle' the 'Lieu' days.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ABS040 - Lieu Days processing is NOT allowed unless 'Working Days Only' qualify ?

  The SAP error message HRPSGB_ABS040 indicates that there is an issue with the processing of lieu days (compensatory time off) in the context of absence management. This error typically arises when the system is configured to only allow certain types of absence processing under specific conditions, particularly when the "Working Days Only" option is not met.
  Cause:
  The error occurs when:
  
  Configuration Settings: The absence type or the configuration for lieu days is set to only allow processing on working days, but the current context (e.g., the selected absence period) includes non-working days.
  Absence Type Settings: The absence type for lieu days may not be correctly configured to allow for processing on non-working days or may not be set up to handle lieu days appropriately.
  Employee's Work Schedule: The employee's work schedule may not align with the absence type settings, leading to conflicts in processing.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for the absence type in SAP (Transaction code: SPRO).
  Navigate to Personnel Management > Time Management > Absences > Define Absence Types.
  Ensure that the absence type for lieu days is configured to allow processing on non-working days if that is required.
  
  
  
  Review Work Schedule:
  
  Check the employee's work schedule to ensure it is correctly defined and that the working days are set up properly.
  You can do this by using Transaction code PA30 to view the employee's infotype records related to work schedules.
  
  
  
  Adjust Absence Entry:
  
  If the absence entry is being made for a period that includes non-working days, consider adjusting the entry to only include working days or ensure that the absence type allows for such entries.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP HR module expert to understand the specific configurations and settings that may be affecting the processing of lieu days.
  
  
  
  Testing:
  
  After making any changes, perform a test to ensure that the error no longer occurs when processing lieu days.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on configuring absence types and lieu days.
  User Roles and Authorizations: Ensure that the user attempting to process the absence has the necessary authorizations to do so.
  Training and Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR specialist for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to allow for the proper processing of lieu days in SAP.