How To Fix HRPIQES01053 - Absence reason should be maintained for the student

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQES01 - SLcM: Spain

• Message number: 053

• Message text: Absence reason should be maintained for the student

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQES01053 - Absence reason should be maintained for the student ?

  The SAP error message HRPIQES01053, which states "Absence reason should be maintained for the student," typically occurs in the context of SAP's Student Lifecycle Management (SLCM) or similar modules where student attendance and absence tracking is managed. This error indicates that an absence record for a student is missing a required reason for the absence.
  Cause:
  The error is triggered when:
  
  A student has been marked as absent, but the system does not have a specified reason for that absence.
  The absence reason field is either left blank or not properly configured in the system.
  There may be a configuration issue in the absence management settings within the SAP system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Absence Records:
  
  Navigate to the student’s absence records in the SAP system.
  Ensure that each absence entry has a valid reason assigned.
  
  
  
  Maintain Absence Reasons:
  
  If the absence reason is missing, you need to maintain it. This can usually be done in the student’s profile or absence management section.
  Go to the relevant transaction (e.g., PA30 for maintaining HR master data) and enter the absence details, ensuring that a reason is selected.
  
  
  
  Configuration Settings:
  
  If you are an administrator or have access to configuration settings, check the configuration for absence reasons in the system.
  Ensure that the absence reasons are defined and active in the system. This can typically be done in the customizing settings (SPRO) under the relevant module for student management.
  
  
  
  User Training:
  
  Ensure that users responsible for entering absence data are trained on the importance of maintaining absence reasons and how to do so correctly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific guidance on managing absence reasons in your version of SAP.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and others related to student management.
  SAP Notes: Check for any SAP Notes related to this error message for patches or updates that may address the issue.
  User Roles: Ensure that users have the appropriate roles and permissions to maintain absence records and reasons.
  
  By following these steps, you should be able to resolve the HRPIQES01053 error and ensure that absence reasons are properly maintained for students in the SAP system.