How To Fix HRPIQ_IAP028 - Given external organisation description has more than one record

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ_IAP - Campus Management: Messages for IAP Development

• Message number: 028

• Message text: Given external organisation description has more than one record

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ_IAP028 - Given external organisation description has more than one record ?

  The SAP error message HRPIQ_IAP028 indicates that there is an issue with the external organization description in the system. Specifically, it means that there are multiple records for the same external organization, which is causing ambiguity in the system.
  Cause:
  The error typically arises when:
  
  There are duplicate entries for the same external organization in the relevant database table.
  The system is unable to determine which record to use due to the presence of multiple entries with similar or identical descriptions.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Duplicate Records:
  
  Use transaction codes like SE16 or SE11 to access the relevant database table (e.g., HRP1001 for organizational assignments) and check for duplicate entries for the external organization in question.
  You can run a query to find records with the same external organization ID or description.
  
  
  
  Remove or Merge Duplicates:
  
  If duplicates are found, you will need to decide whether to delete the unnecessary records or merge them if they contain different information that needs to be preserved.
  Ensure that you have the necessary authorizations to make changes to the database.
  
  
  
  Check Configuration:
  
  Review the configuration settings related to external organizations in the SAP system to ensure that they are set up correctly and that there are no issues with how organizations are being created or maintained.
  
  
  
  Data Consistency Check:
  
  Run data consistency checks to ensure that there are no other related issues in the system that could be causing this error.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to this error message for any specific guidance or patches that may be available.
  
  
  
  Contact SAP Support:
  
  If the issue persists after attempting the above solutions, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: SE16, SE11 (for database table access), and possibly PA30 (for personnel administration).
  Tables: Familiarize yourself with relevant tables such as HRP1001 (for organizational assignments) and HRP1000 (for organizational units).
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By following these steps, you should be able to resolve the HRPIQ_IAP028 error and ensure that your external organization records are unique and correctly maintained in the SAP system.