How To Fix HRPIQ00HRBP305 - Business partner number prefix &1 is more than 2 characters

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00HRBP - Messages for customizing check (English)

• Message number: 305

• Message text: Business partner number prefix &1 is more than 2 characters

What causes this issue?

The business partner number prefix &V1& is more than two characters.
To generate a Business Partner number from the student object ID
automatically, you can set up a prefix. However, this prefix can have
up to two alphanumeric characters only.

System Response

The SAP System stopped creating students.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00HRBP305 - Business partner number prefix &1 is more than 2 characters ?

  The SAP error message HRPIQ00HRBP305 indicates that the business partner number prefix you are trying to use is longer than the allowed limit of 2 characters. This error typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with business partner (BP) data.
  Cause:
  The error is triggered when the system detects that the prefix for a business partner number exceeds the maximum length of 2 characters. This prefix is often used to categorize or identify different types of business partners (e.g., employees, vendors, customers) within the system.
  Solution:
  To resolve this error, you should ensure that the business partner number prefix you are using is limited to 2 characters. Here are the steps you can take:
  
  
  Check the Prefix Configuration:
  
  Go to the configuration settings for business partner numbers in your SAP system.
  Verify the settings for the prefix and ensure that it is set to a maximum of 2 characters.
  
  
  
  Modify the Input:
  
  If you are manually entering the business partner number, ensure that the prefix you are using is no longer than 2 characters.
  If the prefix is being generated by a program or a script, check the logic to ensure it adheres to the 2-character limit.
  
  
  
  Review Custom Code:
  
  If there is any custom code or enhancement that generates or manipulates business partner numbers, review it to ensure it complies with the prefix length requirement.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on business partner number configuration and limitations.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Business Partner Concept in SAP: The business partner concept is used in various SAP modules to manage relationships with different entities. Understanding how business partners are structured and identified in your system can help prevent similar errors.
  SAP Notes and Support: If the issue persists or if you need further assistance, consider checking SAP Notes for any known issues or patches related to this error message. You can also reach out to SAP support for help.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., BP for business partner maintenance) that may help you navigate the configuration and data entry processes.
  
  By following these steps, you should be able to resolve the HRPIQ00HRBP305 error and ensure that your business partner number prefixes are correctly configured.