How To Fix HRPIQ00GRAD015 - Academic year is missing

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00GRAD - Messages for Graduation

• Message number: 015

• Message text: Academic year is missing

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00GRAD015 - Academic year is missing ?

  The SAP error message HRPIQ00GRAD015 indicating that "Academic year is missing" typically occurs in the context of the SAP Student Lifecycle Management (SLCM) or similar modules where academic data is managed. This error suggests that the system is unable to find a valid academic year for a specific student or academic record, which is essential for processing various academic-related functions, such as enrollment, grading, or graduation.
  Causes:
  
  Missing Configuration: The academic year may not be defined in the system. This could be due to a lack of setup in the academic calendar or the academic year configuration.
  Incorrect Student Data: The student record may not be linked to the correct academic year, or the academic year may not be assigned to the student’s program.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or missing entries related to academic years.
  Inactive Academic Year: The academic year might be defined but marked as inactive, preventing it from being used in transactions.
  
  Solutions:
  
  
  Check Academic Year Configuration:
  
  Navigate to the configuration settings for academic years in the SAP system.
  Ensure that the academic year is defined correctly, including start and end dates, and that it is active.
  
  
  
  Assign Academic Year to Student:
  
  Verify the student’s record to ensure that the correct academic year is assigned.
  If necessary, update the student’s program or enrollment details to link them to the appropriate academic year.
  
  
  
  Review Data Migration:
  
  If the error occurred after a data migration, review the migration logs and data mappings to ensure that all necessary academic year data was transferred correctly.
  Correct any discrepancies found during the review.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific steps on how to configure academic years and troubleshoot related issues.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert who specializes in SLCM.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing academic years, such as SPRO for configuration settings.
  User Roles: Ensure that the user attempting to make changes has the necessary permissions to modify academic year settings.
  Testing: After making changes, conduct tests to ensure that the error is resolved and that the system behaves as expected.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.