How To Fix HRPIQ00AUDFORMS225 - Subrequirements must be created using internal number assignment

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00AUDFORMS - Message Class for Requirement Profiles

• Message number: 225

• Message text: Subrequirements must be created using internal number assignment

What causes this issue?

A user or an external system has defined an identification (ID) when
creating a subrequirement. The system only supports creation of
subrequirements with internal
<DS:GLOS.3526B526AFAB52B9E10000009B38F974>number assignment</>.

System Response

The system terminates the action and outputs an error message.

How to fix this error?

Delete the ID of the subrequirement and perform the action again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00AUDFORMS225 - Subrequirements must be created using internal number assignment ?

  The SAP error message "HRPIQ00AUDFORMS225: Subrequirements must be created using internal number assignment" typically occurs in the context of the SAP HR (Human Resources) module, particularly when dealing with personnel administration or related processes. This error indicates that there is an issue with how subrequirements (which are often related to employee qualifications, training, or other HR-related data) are being created or processed.
  Cause:
  The error is usually caused by one of the following reasons:
  
  
  Number Assignment Configuration: The system is configured to use internal number assignment for subrequirements, but the process is attempting to use external number assignment instead. This can happen if the configuration settings in the relevant HR module are not aligned with the data entry or processing method being used.
  
  
  Data Entry Issues: If a user is manually entering subrequirements and trying to assign an external number that is not allowed by the system configuration, this error will occur.
  
  
  Custom Development: If there are custom programs or enhancements that are trying to create subrequirements using an external number assignment, this could lead to the error if the system is set to require internal assignment.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Go to the configuration settings for the relevant HR module (e.g., Personnel Administration, Training and Event Management).
  Ensure that the number assignment for subrequirements is set to "Internal" if that is the requirement. This can usually be found in the customizing settings under the relevant HR area.
  
  
  
  Review Data Entry Process:
  
  Ensure that users are not trying to manually enter external numbers for subrequirements. If the system is set to use internal number assignment, users should allow the system to generate the numbers automatically.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to the specific HR module you are working with. This can provide insights into the expected processes and configurations.
  
  
  
  Check for Custom Code:
  
  If there are any custom developments or enhancements in your SAP system, review the code to ensure that it adheres to the internal number assignment requirement. Adjust the code if necessary to comply with the configuration.
  
  
  
  Testing:
  
  After making any changes, conduct thorough testing to ensure that the error no longer occurs and that subrequirements can be created successfully.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They can provide more specific guidance based on your system configuration and version.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with transaction codes related to HR configuration (e.g., SPRO for customizing).
  User Training: Ensure that users are trained on the correct processes for entering and managing subrequirements to prevent future occurrences of this error.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.