How To Fix HRPIQ00ACCOUNTING318 - Define the top organizational unit and assign it a company code

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ00ACCOUNTING - Campus Management - Student Accounting

• Message number: 318

• Message text: Define the top organizational unit and assign it a company code

What causes this issue?

The system could not find the company code for contract account
dunning control. Either the top organizational unit is not defined or
no company code is assigned to it.
The system needs the company code to create a contract account. It
derives the company code from the ID of the top organizational unit.

Procedure for System Administrators

Define the top organizational unit in Customizing for
<LS>Campus Management</> in the IMG activity
<DS:SIMG.CM_XX_170>Define Top Organizational Unit</>.
Assign a company code to the top organizational unit.
To do so, choose <LS>SAP Menu</> -> <LS>Campus Management</> ->
<LS>Environment</> -> <LS>Organizational Management</> ->
<LS>Organizational Plan</> -> <LS>Organization and Staffing</> ->
<LS>Change</> (transaction code PPOME).
Choose the top organizational unit.
Enter a company code on the <LS>Account Assigment</> tab page.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ00ACCOUNTING318 - Define the top organizational unit and assign it a company code ?

  The SAP error message HRPIQ00ACCOUNTING318 typically occurs in the context of SAP Human Capital Management (HCM) or SAP Personnel Administration when there is an issue with the configuration of organizational units and their assignment to company codes. This error indicates that the system requires a top organizational unit to be defined and assigned to a company code.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Missing Top Organizational Unit: The top organizational unit (such as a company or division) has not been defined in the system.
  No Assignment to Company Code: The defined top organizational unit is not assigned to any company code, which is necessary for financial reporting and accounting purposes.
  Configuration Issues: There may be issues in the configuration settings related to organizational management or personnel administration.
  
  Solution:
  To resolve the error, follow these steps:
  
  
  Define the Top Organizational Unit:
  
  Go to the SAP Easy Access screen.
  Navigate to Transaction Code: OOCU (or use the menu path: SPRO > IMG > Enterprise Structure > Definition > Human Resources > Define Organizational Unit).
  Create a new organizational unit if it does not exist, or ensure that the existing one is correctly defined.
  
  
  
  Assign the Organizational Unit to a Company Code:
  
  After defining the organizational unit, you need to assign it to a company code.
  Navigate to Transaction Code: OOCU again.
  Select the organizational unit you defined and assign it to the relevant company code.
  
  
  
  Check Configuration Settings:
  
  Ensure that all necessary configuration settings related to organizational management and personnel administration are correctly set up.
  You may need to check the integration settings between HCM and Financial Accounting (FI) to ensure that the organizational structure is correctly aligned.
  
  
  
  Testing:
  
  After making the necessary changes, test the configuration by trying to perform the action that previously triggered the error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OOCU (for organizational units) and OX15 (for company codes).
  Documentation: Refer to SAP Help documentation for detailed guidance on organizational management and configuration.
  User Roles: Ensure that you have the necessary authorizations to make changes to organizational units and company codes.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By following these steps, you should be able to resolve the HRPIQ00ACCOUNTING318 error and ensure that your organizational structure is correctly configured in SAP.