How To Fix HRPIQ000_GB109 - The object & & & with the UCAS Code & already exists in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPIQ000_GB -

• Message number: 109

• Message text: The object & & & with the UCAS Code & already exists in the system

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPIQ000_GB109 - The object & & & with the UCAS Code & already exists in the system ?

  The SAP error message HRPIQ000_GB109 indicates that there is an attempt to create or modify an object (such as a student record, course, or similar entity) in the system that already exists with the specified UCAS code. This error typically arises in the context of SAP's Higher Education and Research (HE&R) module, particularly when dealing with student records and applications.
  Cause:
  The error occurs when:
  
  You are trying to create a new record (e.g., a student or application) that has a UCAS code that is already associated with an existing record in the system.
  There may be a data entry error where the same UCAS code is being reused unintentionally.
  The system is set to enforce uniqueness for UCAS codes, which is a common requirement in educational institutions to avoid duplicate records.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Search the database for the existing object associated with the UCAS code mentioned in the error message. This can usually be done through transaction codes related to student records or applications in SAP.
  
  
  
  Verify Data Entry:
  
  Ensure that the UCAS code you are trying to enter is correct and not a typographical error. If it is incorrect, correct the entry and try again.
  
  
  
  Modify Existing Record:
  
  If you need to update the existing record instead of creating a new one, navigate to the existing record and make the necessary changes.
  
  
  
  Consult Documentation:
  
  Review the relevant SAP documentation or user manuals for guidance on handling UCAS codes and managing student records.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or the technical team responsible for the HE&R module. They may have additional insights or access to logs that can help diagnose the problem.
  
  
  
  Related Information:
  
  UCAS Code: The UCAS (Universities and Colleges Admissions Service) code is a unique identifier used in the UK higher education system for applications and admissions. It is crucial for tracking student applications and ensuring that records are maintained accurately.
  SAP Transaction Codes: Familiarize yourself with relevant transaction codes such as PIQSTUDENT or PIQAPPL that are used to manage student records and applications in SAP.
  Data Integrity: Maintaining data integrity is essential in educational institutions, and systems like SAP often have built-in checks to prevent duplicate entries.
  
  By following these steps, you should be able to address the HRPIQ000_GB109 error effectively.