How To Fix HRPFD00874 - More than one personnel number from IT 31 is relevant to payroll

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 874

• Message text: More than one personnel number from IT 31 is relevant to payroll

What causes this issue?

You have grouped several personnel numbers together in infotype 0031
<ZK>Reference Personnel Numbers</>. Only one of these personnel numbers
may belong to a payroll area that is flagged as relevant to payroll.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the payroll areas of the personnel numbers concerned.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00874 - More than one personnel number from IT 31 is relevant to payroll ?

  The SAP error message HRPFD00874 indicates that there is an issue with the personnel numbers in the IT 31 (HR Master Data) infotype, specifically related to payroll processing. This error occurs when more than one personnel number is found in the IT 31 records that are relevant for payroll processing, which can lead to confusion in determining which personnel number should be used.
  Cause:
  
  Multiple Personnel Numbers: The primary cause of this error is that there are multiple personnel numbers associated with the same employee in the IT 31 infotype. This can happen due to incorrect data entry, duplicate records, or changes in employee status that were not properly managed.
  Incorrect Configuration: Sometimes, the configuration settings in the SAP system may not be set up correctly, leading to multiple personnel numbers being considered for payroll processing.
  Data Migration Issues: If data was migrated from another system, it is possible that duplicate personnel numbers were created during the migration process.
  
  Solution:
  
  Check IT 31 Records: Review the IT 31 records for the employee in question. You can do this by using transaction code PA20 (Display HR Master Data) and checking the infotype 31 for the relevant personnel numbers.
  Identify Duplicates: Identify any duplicate personnel numbers that may exist. You may need to consult with your HR team to determine which record is correct and should be retained.
  Correct Data: Once duplicates are identified, you can either delete the unnecessary records or correct the data to ensure that only one personnel number is relevant for payroll processing.
  Consult with HR/Payroll Team: If you are unsure about which personnel number to keep, consult with your HR or payroll team to ensure that the correct data is maintained.
  Run Consistency Checks: After making changes, run consistency checks in the system to ensure that there are no further issues with the personnel data.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions) for managing HR data.
  Documentation: Refer to SAP documentation or help files for detailed information on handling infotypes and payroll processing.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts for further assistance.
  
  By addressing the underlying data issues and ensuring that only one personnel number is relevant for payroll, you should be able to resolve the HRPFD00874 error.