How To Fix HRPFD00696 - Account &1 is not yet locked on the archiving date

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPFD00 - HR-PF: International Pension Fund

• Message number: 696

• Message text: Account &1 is not yet locked on the archiving date

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPFD00696 - Account &1 is not yet locked on the archiving date ?

  The SAP error message HRPFD00696 indicates that an account (in this case, a personnel account) is not locked on the archiving date specified. This error typically arises during the archiving process in the Human Resources (HR) module when the system attempts to archive data related to personnel records.
  Cause:
  The primary cause of this error is that the personnel account you are trying to archive has not been locked for archiving on the specified date. In SAP, accounts must be locked to prevent changes to the data that is being archived. If the account is still active or has not been properly locked, the archiving process cannot proceed.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check Account Status: Verify the status of the personnel account in question. Ensure that it is indeed active and not locked.
  
  
  Lock the Account: If the account is still active, you need to lock it for archiving. This can typically be done through the following steps:
  
  Go to the relevant transaction (e.g., PA30 for maintaining HR master data).
  Enter the personnel number and select the appropriate infotype.
  Lock the account by setting the relevant status or using the lock function.
  
  
  
  Adjust Archiving Date: If the account was supposed to be locked on a different date, you may need to adjust the archiving date in your archiving job settings to match the date when the account was actually locked.
  
  
  Re-run the Archiving Job: After ensuring that the account is locked, re-run the archiving job to see if the error persists.
  
  
  Consult Documentation: If the issue continues, refer to SAP documentation or consult with your SAP Basis or HR module support team for further assistance.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. In HR, this often involves archiving personnel records that are no longer needed for day-to-day operations.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SARA (Archive Administration), and others that may be involved in the archiving process.
  SAP Notes: Check for any SAP Notes related to archiving errors in HR, as there may be specific fixes or recommendations provided by SAP.
  
  By following these steps, you should be able to resolve the HRPFD00696 error and successfully archive the necessary personnel data.