How To Fix HRPBSUSFED031 - No record found for infotype & for the date &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUSFED - Message Class For Public Sector Fed (USA)

• Message number: 031

• Message text: No record found for infotype & for the date &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUSFED031 - No record found for infotype & for the date & ?

  The SAP error message HRPBSUSFED031 indicates that there is no record found for a specific infotype for a given date. This error typically occurs in the Human Resources (HR) module when trying to access or process employee data that is expected to be present in the system but is not found.
  Cause:
  
  
  Missing Data: The most common cause is that the infotype record does not exist for the specified employee and date. This could be due to:
  
  The infotype has not been maintained or created for that employee.
  The record may have been deleted or not yet created.
  The date specified is outside the validity period of the infotype record.
  
  
  
  Incorrect Date: The date being queried may be incorrect or not aligned with the employee's data.
  
  
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view the infotype data.
  
  
  Configuration Issues: There may be configuration issues in the system that prevent the infotype from being accessed correctly.
  
  
  Solution:
  
  
  Check Infotype Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the infotype record exists for the employee and the specified date.
  If the record does not exist, you may need to create it using the appropriate transaction code.
  
  
  
  Verify Dates:
  
  Ensure that the date you are querying is within the validity period of the infotype. If necessary, adjust the date to fall within the valid range.
  
  
  
  Review Authorizations:
  
  Check if the user has the necessary authorizations to access the infotype. This can be done by reviewing the user's roles and authorizations in the system.
  
  
  
  Consult with HR Team:
  
  If you are unsure about the data maintenance process, consult with your HR team to ensure that the infotype is being maintained correctly.
  
  
  
  System Configuration:
  
  If the issue persists, it may be necessary to check the system configuration or consult with your SAP Basis or HR module support team to ensure that everything is set up correctly.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee information (e.g., personal data, payroll data, etc.). Each infotype has a specific number and is used to manage different aspects of employee data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for actions) to manage HR data effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes provided by SAP.
  
  If the problem continues after following these steps, it may be beneficial to engage with your SAP support team for further investigation.