How To Fix HRPBSUS255 - Absence quota type '99' cannot be used. Choose another one.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 255

• Message text: Absence quota type '99' cannot be used. Choose another one.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS255 - Absence quota type '99' cannot be used. Choose another one. ?

  The SAP error message HRPBSUS255 indicates that the absence quota type '99' cannot be used for the specific operation you are trying to perform. This error typically arises in the context of managing employee absences, such as leave requests or absence management in the Human Resources module of SAP.
  Cause:
  
  Quota Type Configuration: The absence quota type '99' may not be configured correctly in the system. It could be set as a non-usable quota type for the specific absence type you are trying to process.
  Authorization Issues: The user may not have the necessary authorizations to use this quota type.
  Quota Type Restrictions: The quota type may have restrictions based on the employee's status, such as being inactive or not having the quota assigned.
  System Settings: There may be specific settings in the system that prevent the use of this quota type for certain operations.
  
  Solution:
  
  
  Check Quota Type Configuration: Review the configuration of absence quota type '99' in the SAP system. Ensure that it is set up correctly and is intended for the type of absence you are trying to process.
  
  Transaction Code: SPRO (to access the configuration settings).
  Navigate to: Personnel Management > Time Management > Absences > Absence Quotas > Define Absence Quota Types.
  
  
  
  Review Employee Data: Check the employee's master data to ensure that the absence quota type is assigned and that the employee is eligible to use it.
  
  Transaction Code: PA20 (to display employee data).
  
  
  
  Check Authorizations: Ensure that the user has the necessary authorizations to access and use the absence quota type.
  
  Transaction Code: SU53 (to check authorization issues).
  
  
  
  Choose Another Quota Type: If the quota type '99' is not usable, consider selecting a different absence quota type that is valid for the operation you are performing.
  
  
  Consult Documentation: Review any relevant documentation or guidelines provided by your organization regarding absence management and quota types.
  
  
  Related Information:
  
  Absence Management: Understanding how absence management works in SAP can help in troubleshooting issues related to absence quotas.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may resolve the issue.
  User Training: Ensure that users are trained on how to manage absence quotas and understand the implications of different quota types.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR modules.