How To Fix HRPBSUS246 - Employee &1 doesn't have absence quota for quota type &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSUS - Message Class For Public Sector(USA)

• Message number: 246

• Message text: Employee &1 doesn't have absence quota for quota type &2.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSUS246 - Employee &1 doesn't have absence quota for quota type &2. ?

  The SAP error message HRPBSUS246 indicates that an employee (identified by &1) does not have an absence quota for a specific quota type (identified by &2). This error typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module, particularly when trying to record or process absences for an employee.
  Cause:
  
  
  No Quota Assigned: The employee has not been assigned any absence quota for the specified quota type. This could be due to various reasons, such as:
  
  The employee is new and has not yet accrued any leave.
  The employee's leave entitlements have not been set up correctly in the system.
  The quota type is not applicable to the employee (e.g., maternity leave, sick leave, etc.).
  
  
  
  Quota Expiry: The absence quota may have expired or been fully utilized, leading to the absence quota not being available for the employee.
  
  
  Incorrect Configuration: There may be issues with the configuration of the absence quota types in the system, leading to incorrect assignments or calculations.
  
  
  Solution:
  
  
  Check Quota Assignment:
  
  Navigate to the employee's master data in SAP and check the absence quota assignments. Ensure that the employee has the necessary quotas assigned for the specified quota type.
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view the employee's absence quotas.
  
  
  
  Accrue Quotas:
  
  If the employee is new or has not accrued any leave, ensure that the absence quota is set up to accrue correctly. This may involve running the relevant payroll or time evaluation processes to generate the quotas.
  
  
  
  Review Quota Type Configuration:
  
  Check the configuration of the absence quota types in the system. Ensure that the quota type is correctly defined and that the employee is eligible for it.
  Use transaction code SPRO to access the configuration settings and verify the absence quota settings.
  
  
  
  Consult with HR:
  
  If you are unsure about the absence quota policies or configurations, consult with your HR department or SAP HCM specialist to ensure that the employee's entitlements are correctly set up.
  
  
  
  Run Time Evaluation:
  
  If applicable, run the time evaluation process to ensure that all quotas are calculated and updated in the system.
  
  
  
  Related Information:
  
  Quota Types: Familiarize yourself with the different absence quota types defined in your organization (e.g., vacation, sick leave, parental leave) and their eligibility criteria.
  SAP Documentation: Refer to SAP Help documentation for detailed information on absence management and quota types.
  Transaction Codes: Common transaction codes related to absence management include:
  
  PT50: Time Evaluation
  PT60: Time Evaluation with Results
  PA30: Maintain HR Master Data
  PA20: Display HR Master Data
  
  
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.