How To Fix HRPBSMX1061 - No entries found in infotype &1 for the period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSMX1 - MX Public Sector

• Message number: 061

• Message text: No entries found in infotype &1 for the period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSMX1061 - No entries found in infotype &1 for the period ?

  The SAP error message HRPBSMX1061, which states "No entries found in infotype &1 for the period," typically occurs in the context of Human Resources (HR) and Payroll processing. This error indicates that the system could not find any records in the specified infotype for the given time period. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Missing Data: The most common cause is that there are no entries in the specified infotype (e.g., infotype 0001 for Organizational Assignment, infotype 0002 for Personal Data, etc.) for the employee in question during the specified period.
  Incorrect Period: The date range specified in the report or transaction may not align with the dates of the entries in the infotype.
  Data Deletion: Records may have been deleted or not created due to errors in data entry or processing.
  Authorization Issues: The user may not have the necessary authorizations to view the data in the specified infotype.
  Configuration Issues: There may be configuration issues in the system that prevent the infotype from being populated correctly.
  
  Solution:
  
  
  Check Infotype Entries: 
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if there are any entries in the specified infotype for the employee and the relevant period.
  Ensure that the employee's data is correctly maintained.
  
  
  
  Verify Date Range: 
  
  Ensure that the date range you are querying matches the validity period of the infotype entries. Adjust the date range if necessary.
  
  
  
  Data Entry: 
  
  If there are no entries, you may need to create or update the infotype records for the employee for the relevant period.
  
  
  
  Check Authorizations: 
  
  Ensure that the user has the necessary authorizations to view the infotype data. This can be checked with the security team or by reviewing the user roles.
  
  
  
  Consult with HR Team: 
  
  If you suspect that data should exist but does not, consult with the HR team to understand if there were any issues during data entry or processing.
  
  
  
  Review Configuration: 
  
  If the issue persists, it may be necessary to review the configuration settings for the infotype in question. This may require assistance from an SAP HR consultant.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees. Each infotype has a unique number (e.g., 0001, 0002) and serves a specific purpose.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for creating or changing infotype records).
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific infotype or error message.
  Documentation: Refer to SAP documentation for detailed information on infotypes and their usage in HR processes.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.