How To Fix HRPBSMX0096 - Magnetic files will not be created when the program is run in batch mode

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSMX0 - MX Public Sector

• Message number: 096

• Message text: Magnetic files will not be created when the program is run in batch mode

What causes this issue?

The program will not create magnetic files when it is executed in
background mode.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

When the program is executed in background mode, the magnetic files
will not be generated. All the results of the program will be saved in a
TemSe file instead. Hence, after the background job is finished, the
user can generate the mangetic files from the TemSe provided that no
errors exist in the error log of the results. Note that when the report
is executed in background mode, the name of the TemSe file, in which the
results will be saved, is required.
Note that, using online execution, the user can create magnetic files
directly without first saving results of the program to a TemSe. In
online execution, saving results to a TemSe is possible but is not
mandatory. To create magnetic files in online execution, first maintain
the notification date field, uncheck the 'Test mode' checkbox and supply
the names of the magnetic files . Note also that all results must be
error-free before any magnetic files can be created.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSMX0096 - Magnetic files will not be created when the program is run in batch mode ?

  The SAP error message HRPBSMX0096 indicates that magnetic files will not be created when the program is executed in batch mode. This error typically arises in the context of payroll processing, particularly when generating reports or files that need to be submitted to external authorities or for compliance purposes.
  Cause:
  The primary cause of this error is that the program is being executed in batch mode, which does not support the creation of magnetic files. Magnetic files are often required for electronic submissions, such as tax filings or social security contributions, and they need to be generated in a specific format that is typically only supported in dialog mode.
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Run in Dialog Mode: Instead of executing the program in batch mode, run it in dialog mode. This allows the program to create the necessary magnetic files as intended.
  
  
  Check Program Settings: Ensure that the program settings are correctly configured to allow for magnetic file generation. This may involve checking parameters or options within the payroll program.
  
  
  Review Batch Job Configuration: If you need to run the program in batch mode for other reasons, review the configuration of the batch job to see if there are any options or flags that can be set to allow for magnetic file creation.
  
  
  Consult Documentation: Refer to the SAP documentation or help files related to the specific payroll program you are using. There may be additional settings or requirements that need to be addressed.
  
  
  Contact SAP Support: If the issue persists or if you require further assistance, consider reaching out to SAP support or your internal SAP support team for guidance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional context on magnetic file generation.
  Transaction Codes: Familiarize yourself with transaction codes related to payroll processing, such as PC00_MXX_CALC (for payroll calculation) or PC00_MXX_MF (for magnetic file generation).
  User Roles and Authorizations: Ensure that the user executing the program has the necessary authorizations to generate magnetic files.
  
  By following these steps, you should be able to resolve the HRPBSMX0096 error and successfully generate the required magnetic files.