How To Fix HRPBSINPS_LOCALIZE694 - PDF Form not maintained for request(&1) in &2.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPBSINPS_LOCALIZE - Messages for India PS localization functionalities

• Message number: 694

• Message text: PDF Form not maintained for request(&1) in &2.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPBSINPS_LOCALIZE694 - PDF Form not maintained for request(&1) in &2. ?

  The SAP error message "HRPBSINPS_LOCALIZE694 PDF Form not maintained for request(&1) in &2" typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with the generation of PDF forms for payroll or other HR-related processes. This error indicates that the system is unable to find a PDF form that corresponds to the specified request and country.
  Cause:
  
  Missing PDF Form: The most common cause of this error is that the required PDF form has not been created or maintained in the system for the specified request type and country.
  Incorrect Configuration: There may be a configuration issue where the system is not correctly set up to recognize the PDF form for the specific request.
  Transport Issues: If the PDF form was recently transported from another system (e.g., from development to production), it may not have been properly imported or activated.
  Version Mismatch: The version of the PDF form may not match the version expected by the request.
  
  Solution:
  
  
  Maintain PDF Form:
  
  Go to the transaction code SFP (Form Builder) in SAP.
  Check if the PDF form for the specified request type and country exists.
  If it does not exist, you will need to create or upload the appropriate PDF form.
  Ensure that the form is activated and properly configured.
  
  
  
  Check Configuration:
  
  Verify the configuration settings in the relevant customizing transactions (e.g., SPRO) to ensure that the PDF form is linked correctly to the request type and country.
  Ensure that the form is assigned to the correct payroll area or other relevant organizational units.
  
  
  
  Transport Management:
  
  If the form was transported, check the transport logs to ensure that the transport was successful and that there were no errors during the transport process.
  If necessary, re-transport the form or manually create it in the target system.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to see if the error persists.
  Use the transaction code HRPBSINPS to simulate the request and check if the PDF form is generated correctly.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for details on maintaining PDF forms and the specific requirements for your country and request type.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on maintaining PDF forms.
  Community Forums: Engage with SAP community forums or support channels for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the error and ensure that the necessary PDF forms are available for the specified requests in your SAP system.